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The Crew Members list

Reading the crew list — the overview cards, statuses, onboard switch, filters, alert chips and the card and table views.

  • Management
  • Captain & crew

Crew → Crew Members is the crew list for the vessel. The page is titled Crew Members.

Crew Overview

At the top sits a Crew Overview card with three counts:

  • Crew Onboard — members currently marked as onboard.
  • Crew Offboard — members not currently onboard.
  • Total Crew — everyone on the list.

Card view and table view

Use the Cards / Table toggle on the right of the action row to switch between the two. The choice is remembered. On a phone only the card view is used.

Card view splits the list into an Active section and a Pending section, one card per person.

Table view has these columns:

  • Email
  • Full Name
  • Role — the crew member's rank, or Captain / Viewer.
  • Status — see below.
  • Onboard — a switch you can flip if you hold Edit onboard status. It is disabled for members who are not yet active. Marking crew on board here is what includes them in Safe Manning compliance checks and on the Export (FAL 5/6) onboard list.
  • Actions

Clicking an active row opens that person's record, but only if you hold Other Crew's Details → View Details.

Statuses

The Status column shows one of three chips:

  • Active — the member has an account and has accepted the invitation to this vessel.
  • Pending — an invitation has been sent but not yet accepted.
  • No Invite Sent — the member was added without app access, so no activation email has gone out. You can send one later.

Alert chips

A small red number next to an email address means that member has outstanding items. Click it to open the Missing Items window, which groups them into:

  • Personal details — required personal information is not fully completed.
  • Passport — no passport on file, or the passport on file has expired.
  • Certificates — required or uploaded certificates that are missing, or on file but past their expiry date.
  • Medical certificates — medical certificates on file that are past their expiry date.
  • Forms — assigned forms that have not been submitted yet.

The window has a Close button and an Add missing button that takes you straight to the member's record. Rows with outstanding documents or forms are also highlighted in the table.

Document and form alerts are calculated if you hold Other Crew's Passports, Visas and Certificates → View, and medical certificate alerts if you hold Other Crew's Medical Information → View.

Searching and filtering

The Filter button opens a dropdown with:

  • a search box — Search (Full Name, Email) (shown directly on the action row on a phone);
  • a second search box — Search (Rank, Badges) — that narrows the lists below;
  • RANK — one checkbox per rank in use on the vessel;
  • STATUS — Active and Pending;
  • BADGE — one checkbox per crew badge.

The count on the left of the action row always reflects what the filters have left showing.

Actions on the list

Depending on your permissions, the action row and each row offer:

  • Add — invite or add a new crew member. Needs Invite. It is hidden if the vessel is archived.
  • Export (FAL 5/6) — produces the IMO FAL Form 5/6 onboard people list as a PDF. Needs Export crew list (or Export Guests & Owners). For full details on what the PDF contains and how to choose sections, see Exporting the Onboard List in the Guests section.
  • Show archived (the archive icon) — switches the list to archived crew members. Needs View archived.
  • Send Invitation / Resend Invitation — offered on a row when that person still needs an activation or vessel invitation email. Needs Invite.
  • View Details — opens the member's record. Needs View Details.
  • Archive — removes the member from the vessel while keeping their data. Needs Archive.

Crew badges

Badges mark people who hold a specific onboard responsibility, such as Trusted Person, Crew Safety, Medical Officer, Water Officer, Garbage Officer, Security Officer and Safety Officer. They show on the member's record and can be filtered on in the crew list. Assigning them needs Other Crew's Details → Manage badges.

A note on vessel size limits

Vessels on the Nauticare Lite plan are capped at five crew members, with pending invitations counting towards the limit. When the cap is reached the Add button is disabled and hovering it explains why.