Crew

The Crew area holds everything about the people working aboard a vessel: who is on the crew list, their personal details and documents, the forms they have to fill in, whether the crew on board meets safe manning requirements, the hours they work and rest, and the leave they request.

Where to find it

Open a vessel and look for Crew in the left sidebar. Expanding it shows:

• Crew Members — the crew list, and the door to each individual member's record.
• Crew Forms — every crew form submitted across the vessel, in one overview.
• Crew Docs — every crew passport, visa, certificate and medical certificate on the vessel, in one list.
• Safe Manning — live compliance check of the crew marked on board against the vessel's minimum safe manning requirements.
• Work/Rest — the monthly work and rest hours record, with signing and the IMO/ILO export.
• Leave Requests — submitting, approving and planning leave.

Which of these appear depends on what is enabled for your vessel and on the permissions you hold. If the Crew group is missing from the sidebar entirely, see Who can see what in Crew.

(Guests also sits under the Crew menu in the sidebar and is covered in its own Guests section.)

Your own records live somewhere else

The Crew pages are about the crew as a group. Your own record is on the Account page: click your profile picture (or the person icon on a phone) in the top-right corner of the screen and choose Account.

You can always open your own Account page and always see and edit your own personal details, certificates, passports and visas, financial information, medical information, private documents and crew forms — no permission is needed for your own data. Seeing a colleague's equivalent records is what requires permission.

The permission model in one line

A crew member can always see their own records. Seeing a colleague's record requires a specific permission, granted per vessel, and — for work/rest hours and leave requests — granted per rank. Captains and management users hold everything by default.

This is by far the most common source of "why can't I see this?" questions, so it has its own article: Who can see what in Crew.

Articles in this section

• Who can see what in Crew — roles, permissions, and why a page or tab is missing.
• The Crew Members list — the list, its filters, statuses and alerts.
• A crew member's record — the tabs on a member's page and what each one holds.
• Inviting and onboarding a crew member — adding someone, with or without app access.
• Crew certificates, passports and visas — adding documents, attaching multiple files, setting a default passport and how expiry is tracked.
• Crew Docs — the vessel-wide document overview.
• Medical information and private documents — the two most restricted areas, including medical certificate expiry tracking.
• Crew forms — assigned forms, missing forms and the crew forms overview.
• Safe Manning — checking who is on board against minimum manning requirements and importing a Safe Manning Certificate with AI.
• Work/Rest hours — recording, checking and signing the monthly record.
• Leave requests — submitting, approving and planning leave.
• Archiving a crew member — removing someone from the vessel while keeping their record.