Crew → Crew Docs gathers the passports, visas, certificates — and, if you have permission to view medical information, general medical certificates — of everyone on the vessel into one list, so you can answer "what is expiring across the crew?" without opening records one at a time. The page is titled Crew Docs.
The menu item only appears if you hold Other Crew's Passports, Visas and Certificates → View.
The four views
Four tabs across the top filter the whole list, each showing a count:
- All — every document currently on file.
- Expiring — documents whose expiry falls inside their own reminder window.
- Expired — documents already past their expiry date.
- Missing — every certificate requirement for a crew member's rank that they have not uploaded yet, plus a Passport row for each crew member who has none on file. Each missing row names the document and the crew member it belongs to.
The archive icon on the right (Show archived) switches the whole list between current and archived documents. The four tabs are hidden while archived documents are shown.
Columns
On All, Expiring and Expired the table shows Name, Crew Member, Doc. Date, Document No., Expiration Date and Actions. The expiration date is shown as a coloured chip so approaching and passed dates stand out. The Actions column offers View Details and Download:
- For a passport, visa or certificate, View Details (or clicking the row) opens that document's page, where you can view all attached files and its history. If the document has multiple files attached, Download downloads them together as a
.ziparchive. - For a medical certificate row, View Details (or clicking the row) opens the crew member's record on the Medical Information tab.
The Missing view uses a shorter table — Name, Crew Member and Actions — where each row is marked Missing and the Actions column holds an Add button that opens the upload window for that person and that document. The button appears if you hold Other Crew's Passports, Visas and Certificates → Edit, or if the row is your own.
Filtering
The Filter button opens a dropdown with:
- a search box — Search (Name, Doc Num.) — matching document names and numbers (on a phone this search box sits directly on the action row, and the four view tabs move inside the filter sheet);
- a Search crew members box that narrows the crew list below it;
- DOCUMENT TYPE — Passports, Visas, Certificates, and (when you hold Other Crew's Medical Information → View) Medical. Only one can be selected at a time; unticking it shows every type again.
- CREW MEMBER — one checkbox per person on the crew list.
The selected view and document type are kept in the page address, so that view can be bookmarked or shared. The search text and crew member selection are not kept.
Arriving from an alert
Crew document alerts on the dashboard link straight into this page with the right view and document type already applied — an expiring passport alert, for instance, opens Crew Docs on Expiring with Passports selected, and a medical certificate alert opens it with Medical selected.
Adding documents
Apart from the Add button on missing rows, documents are added on the individual crew member's record. See Crew certificates, passports and visas and Medical information and private documents.