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Finance & Accounting

Yacht accounting and APA visibility, without the spreadsheet

Log every expense, track budgets and APA, and give owners and accountants clear reports — with AI reading invoices and receipts and converting currencies for you.

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Finance & accounting is included from the Standard plan.

Yacht finance dashboard with expenses by category and budget overview
AI in this module

Invoices and receipts read by AI

Upload an invoice or receipt and the AI extracts the data, while expenses in other currencies are converted automatically.

How we use AI

What you can do with Finance & Accounting

  • Expense logging

    Log and categorise every transaction against the right account.

  • AI extraction

    Data extracted from invoices and receipts automatically.

  • Currency conversion

    Automatic conversion for expenses in other currencies.

  • Budgets per category

    Monthly budgets per category, with budget versus actual.

  • APA tracking

    Track the Advance Provisioning Allowance alongside budgets and expenses.

  • Accounts and cost centres

    Manage multiple accounts and cost centres per vessel.

  • Finance dashboard

    A real-time overview of where the money is going.

  • Exportable reports

    Export detailed financial reports for owners, accountants and audits.

Monthly yacht budgets per category compared with actual spend
Monthly yacht budgets per category compared with actual spend
Job cost tracking linking expenses to yard and maintenance jobs
Job cost tracking linking expenses to yard and maintenance jobs
Expense log with categories, currencies and receipts extracted by AI
Expense log with categories, currencies and receipts extracted by AI

Budgets the owner can actually read

For owners and family offices, the hardest part of yacht ownership is often understanding the costs. Nauticare's finance module records every expense against budgets per category and per account, so budget versus actual is always current — and reports can be generated in minutes instead of assembled at month-end. See how this works for family offices.

Less data entry for the crew

The AI reads invoices and receipts, and foreign-currency expenses are converted automatically. Job costs connect spend to the work behind it, so a yard period or a major service can be tracked end to end. Combined with inventory and maintenance, you get a complete, documented picture of what the yacht costs to run.

The old way vs the Nauticare way

  • Old way: Costs you only understand when the invoices arrive

    With Nauticare: Clear, detailed budget versus expenses reports showing trends

  • Old way: Receipts typed into a spreadsheet at the end of the month

    With Nauticare: AI extracts invoice and receipt data, with automatic currency conversion

  • Old way: Owner reports assembled manually every month

    With Nauticare: Custom, detailed reports generated in minutes

Plans

Finance & accounting is included from the Standard plan.

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Finance & Accounting: common questions

Can we track APA?

Yes. Track APA together with budgets and expenses, with reports the owner or family office can understand.

Does it replace our accounting package?

Nauticare manages the vessel's operational finances — expenses, budgets, APA and job costs — and exports reports for your accountants and audits.

Can owners see the numbers?

Yes. Reports can be exported and shared, and owners can have their own dashboard through the Experience module.

Works hand in hand with

Who it's for

See your own yacht in Nauticare this week

Sign up and explore every module for 7 days with a template yacht and sample data. Prefer a guided tour? Book a 30-minute call.

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