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Charter Management

Charters, guest preferences and APA in one place

Create each charter with its itinerary, guests and APA. Keep the guests’ preferences and notes where the crew can see them, and track the APA as it is spent, with every expense flowing into the yacht’s finances.

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Nauticare charter overview with itinerary, embark and disembark ports, charter fee, APA and charter notes

What you can do with Charter Management

  • Itinerary and ports

    Embark and disembark dates, times and ports, plus a description of the route, in one place.

  • Guests and preferences

    Add the guests and upload their preference forms, so the crew knows each guest’s needs before they step on board.

  • Charter fee and APA

    Record the charter fee and the APA, and track every expense against the APA while the charter runs.

  • Connected to finance

    Charter expenses flow straight into the finance module, with no double entry.

  • Notes and attachments

    Keep broker details, allergies, special requests and the charter contract with the charter.

Every charter, prepared properly

A charter starts long before the guests arrive. In Nauticare you create the charter with its itinerary, embark and disembark ports and times, add the guests and upload their preference forms. Notes such as the broker contact, allergies and special requests sit with the charter, next to the contract and other attachments. The chef, interior and deck crew all prepare from the same information instead of forwarded emails.

APA you can account for

During the charter, the APA is tracked as it is spent. Every expense is linked to the charter and flows into the finance module, so the APA reconciliation is ready when the guests leave and the yacht’s budgets and reports stay complete.

The old way vs the Nauticare way

  • Old way: APA tracked in a spreadsheet and reconciled after the charter

    With Nauticare: APA tracked live, with every expense linked to the charter

  • Old way: Guest preference sheets lost in email threads

    With Nauticare: Guest preferences stored with the charter, where the crew can see them

Charter Management: common questions

Is charter management connected to finance?

Yes. APA and charter expenses are part of the yacht’s finances, so budgets and reports stay complete.

Can we store guest preferences?

Yes. Upload the guest preference sheets to the charter so the crew can prepare before the guests arrive.

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Who it's for

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