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Documents & Certificates

Every vessel document and certificate, tracked before it expires

Store, organise and find every document on board. Upload a certificate and the AI reads the number, issue and expiry dates for you — then Nauticare reminds you long before it runs out.

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Documents management is included in every plan, from Lite.

Vessel document library organised into customisable categories with expiry dates
AI in this module

Upload it. The AI files it.

Upload certificates, surveys or any vessel document. The AI extracts expiration dates, issue dates and document numbers and writes a structured description — no manual data entry.

How we use AI

What you can do with Documents & Certificates

  • Your own structure

    Customisable sub-pages and categories that match how your vessel or company files documents.

  • AI data extraction

    Expiry dates, document numbers and more, read straight from the upload.

  • Expiry notifications

    Automatic alerts before certificates and documents expire.

  • Requirements and gaps

    Set document requirements per vessel and see what's missing at a glance.

  • Find anything fast

    Filter, search and categorise across every document on the vessel.

  • Share without attachments

    Share documents in the messaging module instead of chasing email attachments.

Uploading a certificate with AI extraction of document number, issue and expiry dates
Uploading a certificate with AI extraction of document number, issue and expiry dates

No more surprises at survey time

Class and flag certificates, insurance, radio licences, surveys, manuals — every vessel carries hundreds of documents, and the expensive ones are the ones that expire unnoticed. Nauticare keeps them in one library with your own categories, tracks requirements per vessel, and alerts the right people before anything runs out.

Let the AI do the data entry

Upload a document and the AI reads it: document number, issue date, expiry date and a short description, ready for you to confirm. Across a fleet that is hours of typing saved every month — and fewer mistakes. See everything else the AI does on the AI page.

Connected to the rest of the platform

Expiries show up on the fleet portal and the vessel dashboard, crew documents live in crew management, and controlled ISM documents are handled in ISM & compliance.

The old way vs the Nauticare way

  • Old way: Certificates tracked in spreadsheets, expiries caught at the last minute

    With Nauticare: Every document and certificate in one place, with automatic requirements and expiry alerts

  • Old way: Typing document details into the system one field at a time

    With Nauticare: AI scans every upload, extracts expiry dates and numbers, and files it

Plans

Documents management is included in every plan, from Lite.

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Documents & Certificates: common questions

Which documents can the AI read?

Certificates, surveys and other vessel documents. The AI extracts key data such as expiry dates, issue dates and document numbers, and you can review it before saving.

Can we set the documents each vessel must have?

Yes. Set document requirements and Nauticare shows you what is missing, as well as what is about to expire.

Can crew documents be tracked too?

Yes. Crew certificates live on each crew member's profile in the crew module, with the same expiry alerts.

Works hand in hand with

Who it's for

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