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Crew Management

Crew management and work & rest hours, without the paperwork

Invite the crew, track certificates and familiarisation, log work and rest hours and handle leave — with alerts before anything expires or goes out of compliance.

Try it free for 7 days Book a call

Crew management is included from the Standard plan.

Crew list with roles, on-board status and certification alerts
AI in this module

Certificates read for you

Upload a crew certificate and the AI extracts the document number, issue and expiry dates — no typing, and an alert is set automatically.

How we use AI

What you can do with Crew Management

  • Invite crew with roles

    Assign roles and permissions so everyone sees what's relevant to them.

  • Work & rest hours

    Log hours of rest digitally with compliance alerts and easy exports for inspections.

  • Certificates and documents

    Crew documentation with expiry alerts and alerts for anything missing.

  • Leave requests

    Crew request leave; the captain or office approves or declines.

  • Familiarisation records

    Keep familiarisation and personal details on record for every crew member.

  • On/off board status

    Track who is on board — crew and guests.

  • Crew and guest lists

    Export crew and guest lists with details filled in automatically.

  • On every phone

    iOS and Android apps, so crew can log hours and check tasks wherever they are.

Crew member profile with documents, certificates and expiry tracking
Crew member profile with documents, certificates and expiry tracking
Work and rest hours log for a crew member with compliance indicators
Work and rest hours log for a crew member with compliance indicators

Hours of rest that are inspection-ready

Work and rest hours are a compliance requirement and a crew welfare issue — and still too often a sheet of paper reconciled the night before an inspection. In Nauticare, crew log their hours digitally, the captain sees compliance alerts as they happen, and records export cleanly when the flag state or a port state control officer asks for them.

Every certificate, before it expires

Each crew member's documents and certificates sit on their profile, with alerts before expiry and alerts for anything that's missing. Upload a certificate and the AI reads it for you — see documents & certificates.

Less admin for the captain

Leave requests, familiarisation records, on/off-board status and crew lists all live in the same place as the tasks and messages the crew already use. For captains and crew, see what changes day to day.

The old way vs the Nauticare way

  • Old way: Work & rest hours on paper, reconciled before every inspection

    With Nauticare: Work & rest hours, certificates and leave tracked digitally with compliance alerts

  • Old way: Typing document details into the system one field at a time

    With Nauticare: AI scans every upload and extracts expiry dates and numbers

  • Old way: Finding out about deadlines too late

    With Nauticare: A notifications centre that alerts each crew member to what's relevant to them

Plans

Crew management is included from the Standard plan.

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Crew Management: common questions

Can crew record their own work and rest hours?

Yes. Crew log hours from the web or mobile app, and the captain or office sees compliance alerts and can export records for inspections.

Can we manage guests as well as crew?

Yes. You can add guests with their details, track who is on board and export crew and guest lists.

Will the crew actually use it?

Nauticare is built with captains, for captains, and works on the phones the crew already carry. As one captain told us: the crew picked it up in a day, no training needed.

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Who it's for

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