Crew → Work/Rest is where each crew member records the hours they worked and rested, month by month, and where those months are checked and signed. The page is titled Work/Rest Hours. It only appears when the work/rest feature is enabled for your vessel.
What you land on
- If you hold Other Crew's Work Rest Hours → View for at least one rank, you land on a crew summary table — one row per crew member for the selected month.
- Otherwise you go straight to your own calendar.
Opening a crew member from the summary shows their calendar with a Back to Crew List button.
Recording your hours
On a computer the calendar shows one week at a time, in half-hour slots, starting on Monday.
Pick Work or Rest with the toggle above the grid — Rest is selected by default — then click and drag on a day to paint a block. Blocks can be dragged to move them and pulled at either end to resize. Hovering a block shows a bin icon to remove it. A block cannot cross midnight or overlap another.
Press Save Work/Rest when you are done. The button stays disabled until something has changed, and you are warned if you try to leave with unsaved edits.
On a phone the calendar shows one day at a time, and on a tablet three days; a strip of the week's days above the grid lets you jump to any day. On a touch screen, press and hold briefly to start painting or moving a block. On a phone the save button reads just Save.
Under each day column there are buttons for Clear day, View history, Add comment, Copy day to other days and Save day as template. A saved template can be applied to any other day with Use Template in the day header; templates are your own and are not shared with anyone else.
Reading the day headers
Each day header can carry:
- a red warning — the day breaks one or more rest rules. Hover it to read which.
- a green tick — the day is compliant.
- a padlock — the day cannot be edited. The tooltip says why: the day is outside your service period on this vessel, the month has been signed and locked, or you do not have permission to edit these hours.
Days covered by approved leave are highlighted.
The month bar
Above the calendar, arrows move between months and the month name opens a picker. One chip per week shows whether that week is Filled or Incomplete — a week is Filled only when every relevant day is fully accounted for across all 24 hours.
The right-hand side shows the two signatures for the month and offers Sign this month, Reject, View history and Export.
What the compliance checks actually test
Any time you have not recorded as rest is treated as work, so a partly filled day will show breaches. Rest periods shorter than one hour do not count as rest at all.
The checks run on rolling windows, not just calendar days, and cover:
- at least 10 hours of valid rest in any 24-hour period — and because only your two longest rest blocks count towards it, splitting rest into three or more pieces reduces the rest that counts;
- at least one continuous rest period of 6 hours or more;
- no more than 14 hours between two rest periods;
- at least 77 hours of rest in any 7-day period.
Days outside your service period on the vessel are treated as full rest, so joining or leaving mid-month does not produce false breaches.
Running the checks never blocks a save — you can always record what actually happened and explain it in a comment.
Signing a month
The flow is always the same: the crew member signs first, then management approves.
- Sign this month only becomes available once the month has ended, and only after you have saved your changes. The button explains itself when it is disabled.
- Before signing you see a summary of the month (Sign Work/Rest Hours — <Month Year>) with any incomplete days (days not fully recorded) and non-compliant days listed, plus a comment thread of any earlier sign notes and rejection reasons. If there are incomplete or non-compliant days, a crew member must leave a comment explaining them; management can sign as-is.
- After you press Sign this month (and add a comment if one is needed), Nauticare opens Confirm your signature and asks for your password. Enter your Nauticare account password (the one you use to sign in with your email address, even if you usually sign in with Google) and press Sign. It is asked every time you sign, so the signature proves it was you at the keyboard. If the password is wrong you see "Incorrect password." and can try again; your comment is kept. Repeated wrong passwords count toward the same account lock as signing in. Rejecting a month does not ask for a password.
- The management signature is given on board: by the captain, or by a crew member holding Other Crew's Work Rest Hours → Sign for the person's rank. Management company users and Viewers can see the hours but cannot sign or reject a month. Nobody can give the management signature on their own month.
A signed month is locked for everyone, including the crew member. Neither the hours nor the day comments can be changed — comments print on the export, so they are part of the signed record. The only way to reopen it is for management to Reject the month, which requires a written Reason for rejection, clears both signatures and hands the month back to the crew member to correct and sign again.
The month history log records every signature, rejection and reason.
The crew summary table
The summary lists everyone for the selected month, with a coloured badge showing signature progress, one column per week of the month, and Crew Sign and Manager Sign columns. From there you can:
- open a member's calendar with View Details under their name;
- press Review in the Manager Sign column on a month the crew member has signed to open the month summary and Sign this month or Reject it directly from the table;
- see Rejected in the Manager Sign column when a month was returned for changes;
- press the Export icon in the Manager Sign column once both signatures are in place.
The Filter button offers a signing-status filter — All, Unsigned, Signed by Crew, Signed (both) — plus filters by crew member and by rank. A legend under the table explains the week pills: Filled, Incomplete and Not Submitted.
Exporting
Export produces the IMO/ILO record of hours of work and rest as a PDF — the standard printable format, with the daily half-hour grid, totals, comments and the signature blocks for the master and the seafarer.
You can export at any time from a crew member's calendar, signed or not; missing signatures print as Awaiting signature. That means you can produce a mid-month printout for a port state inspection.
Day comments
Add comment on a day lets you explain additional work hours. Depending on how the vessel is configured under Vessel Settings → Crew → Work/Rest, you either type free text or choose from a list of pre-defined reasons the vessel has set up. Comments appear on the exported record.
Alerts
Two counts feed the dashboard and your notifications:
- Unsigned Months — months still missing a signature. A month keeps counting until it carries both signatures, and a rejected month starts counting again.
- Incomplete Days — your own past service days that are not fully recorded, skipping months you have already signed.