Crew → Safe Manning checks the crew currently marked on board against the vessel's minimum safe manning requirements. Each capacity needs a required number of people with an eligible rank who hold every required certificate, valid today.
The page is titled Safe Manning. It only appears when the Safe Manning module is included in the vessel's subscription and you hold Other Crew's Passports, Visas and Certificates → View.
How compliance is calculated
Only active crew members and the Captain who are marked on board on Crew → Crew Members count towards safe manning. If nobody is marked on board, a yellow notice reminds you: Nobody is marked on board. Crew count only once they are marked on board on the Crew Members page. (To produce a printable FAL Form 5/6 manifest of everyone currently on board, use Export (FAL 5/6) on Crew → Crew Members — see Exporting the Onboard List in the Guests section.)
For each capacity, a person on board can fill a seat if:
- their rank (or Captain) is one of the capacity's Eligible ranks; and
- for every certificate requirement on that capacity, they hold at least one matching active certificate whose expiration date has not passed (or that has no expiration date).
Certificate names are matched case-insensitively. When a requirement lists alternative certificates (for example, II/2 or Master (Y) <3000GT), holding any one valid alternative satisfies that requirement.
One person fills at most one seat. When someone is qualified for more than one capacity, Nauticare assigns seats across the whole table so a person eligible for two capacities never takes the only seat another person on board could fill.
Reading the Safe Manning page
When requirements are configured, a banner at the top summarises the vessel's state:
- Compliant (green) — All <N> capacities are filled · <X> crew on board.
- Not compliant (red) — <G> gaps in <M> of <N> capacities · <X> crew on board.
If you hold Vessel Settings → Edit, the banner includes an Edit requirements button. When no requirements have been set up yet, the page reads No safe manning requirements are set for this vessel. with a Set up safe manning button.
Below the banner, three tabs filter the capacities table:
- All — every configured capacity.
- Gaps — only capacities that are short of their required count.
- Filled — capacities whose required headcount is fully met.
The table has columns Status (Filled or Gap), Capacity, On board (shown as filled / required), Filled by and What is missing. In What is missing, a gap row either names an eligible person on board who wasn't assigned and explains which of their certificates are missing or expired, or states No one else on board with rank <eligible ranks>.
Clicking any row opens a side panel showing the capacity's Requirements (eligible ranks and required certificates), Filled by (each assigned person and their rank), and What is missing (every unassigned person of an eligible rank on board with their specific missing or expired certificates).
Setting up requirements and importing from a certificate
Safe manning requirements are configured under Vessel Settings → Crew → Safe Manning (which requires Vessel Settings → View to read and Vessel Settings → Edit to change).
The editor shows a table of capacities with columns Capacity, Persons, Eligible ranks, Required certificates and Actions. You can define up to 50 capacities, each requiring 1 to 20 persons.
Adding or editing a capacity manually
Press Add capacity (or click a row to edit it). The Add capacity / Edit capacity window has:
- Capacity (required) — the label as written on the certificate, such as Master or OOW.
- Persons required — from 1 to 20.
- Eligible ranks (required) — one or more of the vessel's crew ranks (plus Captain).
- Required certificates — press Add requirement to add a certificate requirement. Within a requirement, choose from the company's crew document catalog or type a certificate name; add more than one name to the same requirement when the safe manning document accepts alternatives (Holding any one of these is enough.). Multiple requirements are joined with and, meaning the person must satisfy all of them.
Press Add / Done to update the table, then press Save on the settings page to save your changes.
Importing from a Safe Manning Certificate with AI
Instead of typing rows by hand, press Import from certificate and upload the vessel's Minimum Safe Manning Document (.pdf, .png, .jpg or .jpeg).
The AI reads the certificate, extracts the manning table, matches each row's capacities to your vessel's ranks and your company's crew document catalog, and fills the editor table for you:
- A blue banner (Imported by AI — review before saving) explains any assumptions the AI made when mapping capacities to ranks or certificates.
- If the certificate mentions a qualification that is not in your company's crew document catalog yet, a yellow note below the table lists it under Not in your certificate list yet: ....
- Nothing is saved until you review the proposed capacities and press Save.