When a crew member leaves the vessel you archive them. They come off the active crew list, but their record is kept — a snapshot of their details, documents, forms, financial, medical and private information as it stood when they left.
Archiving needs the Archive permission. Reading archived records needs View archived. Deleting one permanently needs Delete archived.
Archiving someone
Use the Archive action on their row in the crew list, or the archive button in the header of their record. The confirmation window is titled Archive the user "<name>"? and explains: The user will be removed from this vessel, but their data will be kept.
It shows the person's email and role, and asks for:
- End service date (required) — defaults to today, or to whatever end service date is already on the record. It cannot be earlier than their start service date.
- Comment — an optional note, up to 2000 characters, for example the reason for archiving.
Confirm with Yes, Archive them.
The person is removed from the vessel's crew list and their archive record is created. The comment you left is shown at the top of the archived record.
Leaving a vessel yourself
A crew member can also take themselves off a vessel. Go to Account → Security and Privacy and, under Danger Zone, press Leave "<vessel name>". The confirmation explains that to be on the vessel again you must be invited again, and that you keep access to your own data afterwards. The same archive record is created.
Finding archived crew members
On Crew → Crew Members, press the archive icon on the right of the action row. The list switches to Archived Crew Members, with columns #, Email, Full Name, Role, Service Period, Archived At and Actions. Press the icon again to return to the active list.
Reading an archived record
Clicking a row opens a page titled Archived Member Details. It is read-only and has tabs for Personal Details, Certificates, Passport and Visa, Financial Information, each crew form category the person submitted forms in, Medical Information and Private Documents.
Attached files can still be opened and downloaded from here.
Deleting an archive
With Delete archived, the Delete action on an archived row — or the bin button in the header of the archived record — removes the archive permanently. This cannot be undone.
Re-adding someone later
An archived crew member can be invited to a vessel again from Crew → Crew Members. Their old archive stays where it is; a new assignment starts fresh. Each person can only be active on one vessel at a time, so someone who is still active elsewhere has to be archived there first.