Crew → Leave Requests handles crew leave: submitting it, deciding on it and seeing who is away when. The page is titled Leave Request. It only appears when the leave requests feature is enabled for your vessel.
The two tabs
- My Requests — your own leave. Available to anyone on the vessel's crew list; no permission is needed. Read-only Viewer accounts can browse this tab but cannot submit or delete anything.
- Crew Requests — everyone else's. Needs Other Crew's Leave Requests → View for the ranks concerned.
If you can only reach one of them, the tabs are hidden and you go straight to it. If you can reach neither, the page reads You do not have access to leave requests on this vessel.
Each tab can be shown as a Table or as a Calendar, using the toggle on the right.
Submitting a request
On My Requests, press Submit New Request. The window is titled Submit Leave Request and has just two fields:
- Dates (required) — a start and end date, picked as a range.
- Description (optional) — free text explaining the request.
There are no leave types, no half days and no hours — a request is a run of whole days plus an optional note.
Press Submit. If the dates overlap a request you already have pending or approved, the request is refused with You already have a request overlapping these dates. A rejected request never blocks new dates.
You can delete your own request while it is still Pending. Once it has been decided, only a manager reverting it puts it back within your reach.
Statuses
A request is always in one of three states:
- Pending — submitted, waiting on a decision.
- Approved
- Rejected
Deciding on a request
On Crew Requests, with Other Crew's Leave Requests → Approve, reject, and revert for that person's rank, each pending row offers:
- Approve — applied immediately, no reason needed.
- Reject — opens Reject Leave Request, which requires a Rejection reason. The crew member sees the reason.
A request that has already been decided offers Revert to Pending instead, which also requires a Revert reason. Reverting sends it back to pending so the dates have to be decided again — and it is refused if another pending or approved request has since covered the same dates.
Nobody can decide on their own leave request, whatever their role. Captains and management users included.
The details window
Clicking a row opens the request in full: the date range, the crew member and rank, the status, the submitted date, and who approved, rejected or reverted it and when. Below that come the Description, the Rejection Reason or Revert Reason where they apply, and a history log listing every step — Submitted, Approved, Rejected, Reverted to pending — with who did it and any reason given.
The approve, reject and revert actions are also available from this window when you hold the permission.
Tables and filters
My Requests shows #, Start, End, Submitted Date, Status and Actions. Crew Requests adds a Crew Member column. You can sort by the date columns and, on the crew tab, by crew member.
The Filter button offers STATUS (Pending, Approved, Rejected) and, on the crew tab, filters by CREW MEMBER and by RANK. In the calendar views only Pending and Approved are offered, because rejected requests are never drawn.
The calendar views
My Requests → Calendar shows a month grid of your own pending and approved leave. Move between months with the arrows, the month title, or the Today button.
Crew Requests → Calendar shows a timeline instead: one row per crew member, one column per day of the month, with a bar for each period of leave. Overlapping periods are stacked so you can see cover at a glance. A colour legend at the bottom distinguishes Pending from Approved, and the empty state reads No crew leave scheduled for this month.
Above the crew views, two cards summarise the vessel: Submitted Today and Pending Requests.
Notifications
When someone submits a request, the crew members and management users who may decide on requests from that person's rank are notified, with a Review request link that opens it. When a request is approved, rejected or reverted, the person who submitted it is notified with a View request link.
The dashboard also carries a Pending Requests count for anyone who can view crew leave.
Leave and work/rest
Days covered by approved leave are highlighted on the Work/Rest calendar, so it is clear why a day looks the way it does.