Both Crew → Guests and Owners carry an Export (FAL 5/6) button that produces a PDF list of the people currently aboard the yacht, laid out as a standard IMO FAL Form 5 (crew list) and Form 6 (passenger list) arrival and departure declaration.
Choosing what to include
The list has two parts: Crew, and Guests & Owners.
- If you may export only one of the two, pressing Export (FAL 5/6) produces that part immediately.
- If you may export both, an Export (FAL 5/6) dialog appears with a checkbox for each part and a Download PDF button. The part belonging to the page you started from is ticked for you.
The same button also appears on Crew → Crew Members, so the whole onboard population can be exported from one place.
What ends up in the document
Only people who are currently marked onboard are included — guests and owners from their own pages, crew from the crew records. Archived guests are never included.
The header of the form carries the yacht's name, IMO number, call sign and flag state, with tick boxes for Arrival and Departure. Voyage number, port of arrival/departure, date of arrival/departure and last port of call are deliberately left blank to be filled in when the form is used, as is the signature line for the master at the bottom.
Each person gets a numbered row with family name, given names, rank or rating, nationality, date of birth, place of birth, gender, and their identity document — always recorded as a passport — with its number, issuing state and expiry date. Guests appear as Guest and owners as Owner, and crew appear with their rank.
Anything not held in Nauticare simply comes out blank, so it can be completed by hand.
Where the details come from
- Guests — from the guest record itself, so anything missing from a guest's record is missing from the list. Keeping passport details on the guest record is what makes the export usable. A guest record holds no separate passport issuing country, so that column repeats the guest's nationality.
- Owners — from the owner's own account: their identity fields and the passport they keep there. Management cannot fill these in on an owner's behalf, so an owner with no passport stored will appear with blank passport columns.
Permission
Exporting guests and owners needs the Export Guests & Owners permission; exporting crew is governed by its own crew permission. The Export (FAL 5/6) button is hidden entirely from users who hold neither.