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The Guests List

What the Guests page shows, how to search and sort it, and which actions each row offers.

  • Management
  • Captain & crew

Go to Crew → Guests to see every guest record kept for the yacht.

Guest Overview

Above the list, the Guest Overview card summarises the yacht's active guests in three counters: Guests Onboard, Guests Offboard and Total Guests. The card is hidden while you are looking at archived guests.

The toolbar

  • A counter on the left shows how many Guests match what you are currently looking at.
  • Add Guest creates a new guest record. It appears on the active list only, and only if you may edit guests.
  • Export (FAL 5/6) produces the onboard people list as a PDF. It only appears if you hold at least one onboard-export permission, and it is not offered while you are viewing archived guests. If you may export both sections, a dialog opens so you can choose between Crew and Guests & Owners (Guests & Owners is pre-ticked here); if you may export only one, the download starts straight away.
  • The archive button switches between the normal list and the archived guests. Its tooltip reads Show archived; press the button again to come back.
  • The Search (Passport, Full Name, Email) box filters guests by passport number, full name or email.

The table

Each row starts with a # position number and then shows the guest's Name, Email, Phone Number, Address, Added Date, an Onboard? switch and an Actions column. You can sort by Name, Address, Added Date and Onboard?; the other columns are not sortable. The list opens sorted by Added Date, oldest first, and is paged 10 rows at a time — the footer lets you switch to 20, 50 or 100 per page and use Edit columns to show or hide columns.

The Onboard? switch can only be flipped if you may edit guests; otherwise it is shown but greyed out. The column is not shown while you are viewing archived guests — archiving a guest always takes them off the onboard list.

Row actions

  • View Details opens the guest's record read-only. This is available to everyone who can see the page.
  • Edit opens the same record ready to change. Requires the Guests Edit permission, and is not offered for archived guests.
  • Archive moves the guest out of the active list. Requires the Guests Edit permission, and is only offered for guests that are not already archived.
  • Restore brings an archived guest back. Requires the Guests Edit permission.
  • Delete permanently removes an archived guest. Requires the Guests Delete permission and is only offered once the guest is archived.

On the active list, users who may edit guests can also click anywhere on a row to open the guest's details.