Guest records hold personal data about people who are not employed on the yacht, so access to them is deliberately narrow.
The Guests permissions
Guest access is granted per crew member. In a crew member's permissions there is a Crew group with a Guests entry, holding four permissions:
- View — see the Guests page and open guest records. Without it, Guests does not appear under Crew in the sidebar at all.
- Edit — add guests, change them, upload passport files, archive and restore them, and change the Onboard? switch.
- Delete — permanently delete an archived guest.
- Export Guests & Owners — produce the onboard people list for guests and owners.
The Management Admin, Management User and Captain roles are not governed by these per-crew permissions; they have full access to the Guests page. Read-only roles — Viewer and Management Viewer — can see guest records but cannot change anything, and the Export (FAL 5/6) button is not offered to them.
Owners hold no yacht permissions and never see the Guests page.
How guest records differ from crew records
A guest record is just data. There is no account, no login and no email invitation behind it — someone with the Edit permission types it in (or lets the app read it from a passport scan), and it stays with the yacht it was created on. Guests have no rank, no certificates, no forms, no service dates and no work and rest hours. When they are no longer relevant they are archived, and only then can they be deleted.
An owner record is the opposite: a real Nauticare user with their own login, created by invitation — see the Owners section.
Crew records are a third thing again — accounts with ranks, certificates, service history and permissions — and they live in the rest of the Crew area. The one place all three meet is the onboard people list, which merges whoever is currently aboard from all three groups into a single document.