Crew members holding a rank get access through a detailed permission list that applies to one yacht. Captains, Viewers and anyone with a company role do not use it — the article "Company roles and yacht crew assignments" explains why.
Setting permissions when you add a crew member
- Open the yacht and go to Crew → Crew Members.
- Click Add.
- In the Invite a new crew member dialog, enter their Email and pick a Role. The dropdown offers Captain, Viewer, and each of the vessel's crew ranks. If you are crew yourself, it offers the crew ranks only.
- Choose how they should be onboarded — Invite now sends an activation email, Add without app access adds them immediately with no email so you can fill in their details first and send a login invite later. Adding without app access is only possible for people who do not have a Nauticare account yet.
- If you picked a crew rank, a Permissions section appears. Tick what they should be allowed to do.
- Click Add.
On a vessel with a Nauticare Lite licence you can have at most five crew members, pending invitations included; once the limit is reached, Add is unavailable.
If you pick Captain, the dialog tells you that Captains have all permissions. If you pick Viewer, it tells you that Viewers have all view permissions. Neither offers checkboxes.
Permissions come pre-filled from the rank
Each crew rank can carry a set of default permissions. When you pick a rank in the dialog, the permission list is filled in from that rank's defaults, so most invitations need no adjustment. Change any tick you like — once you edit the list by hand it stops following the rank.
Rank defaults are maintained under Database → Crew Ranks, where each rank has a Default Permissions section. The ranks a particular vessel offers are managed in that vessel's settings, on the Ranks and Departments tab.
Changing permissions later
- Open the yacht and go to Crew → Crew Members.
- Click the crew member to open their page.
- Select the Permissions tab.
- Adjust the ticks and click Save.
A confirmation appears when the change is saved. The tab also shows a history of previous permission changes, so you can see who changed what and when.
The change reaches the crew member straight away, even if they are signed in at the time. If they are on a page they are no longer allowed to open, they are taken back to the Dashboard.
The Permissions tab only appears for crew members holding a rank, and only if you are allowed to manage permissions yourself. On a Captain's or a Viewer's page there is no such tab, because there is nothing to tick.
How the list is organised
Permissions are grouped by area of the app — the vessel's calendar, crew, inventory, maintenance, tasks, finance and so on. Within a group they are broken down into the individual actions, typically along the lines of View, Edit and Delete, so you can let someone read something without letting them change it.
Some groups are broken down further, per category, so a crew member can be given access to one kind of document or form and not another. The categories shown are the ones your company has set up, so this part of the list looks different from company to company.
Groups only appear if the yacht has the corresponding part of the app enabled.
Who can change permissions
- Management Admins and Management Users can set permissions for any crew member on any yacht in the fleet.
- Captains can set permissions for crew on their yacht.
- Crew members can only do it if they have been given the Manage permissions permission themselves — and even then only within their own access: they cannot grant a permission they do not hold, and cannot take away a permission they do not hold. Anything outside their own access is shown but cannot be ticked.
- Management Viewers cannot change permissions.
Changing someone's permissions never requires a new invitation — they keep the same account and simply gain or lose access.