Under Vessel Settings → Crew, the Ranks and Departments sub-tabs organise the yacht's crew structure. Ranks are what crew members are assigned to and hold each role's required crew documents. Departments group ranks so that required action policies, equipment and tasks can target a whole group at once.
Adding, changing and deleting anything here needs the Vessel Settings → Edit permission.
Ranks
The Ranks sub-tab lists the yacht's ranks in a table with Rank title, Required documents (how many document requirements are set for that rank, or None) and Actions.
Captain is always listed as a built-in rank. Its Delete button is disabled (Built-in rank), and it is never offered in the Add New Rank picker, but you can set its required documents here and pick it wherever a rank is chosen (departments, Safe Manning and required action policies).
A new yacht gets its first custom ranks from the vessel profile chosen when it was added (see Database → Vessel Profiles). A yacht added with no vessel profile starts with only Captain.
Add New Rank opens a picker with every rank from Database → Crew Ranks that the yacht does not have yet. Tick as many as you need (use Search to narrow the list), then click Add (or Dismiss to close). If there is nothing left to add, the picker says No ranks left to add (all company ranks are already on this vessel). To offer a rank that is not in the picker, add it under Database → Crew Ranks first.
A yacht's ranks are copies. Deleting a rank under Database → Crew Ranks later does not remove it from yachts that already have it.
Adding a rank also copies that rank's default required crew documents onto the yacht. The confirmation tells you how many ranks were added and, if any, how many required documents came with them. If a default document belongs to a category this yacht does not have, it is skipped. A notice then appears naming the skipped documents by category, so you can create those categories under Vessel Settings → Crew → Certificate Categories and add the documents to the rank here. The notice stays until you click Dismiss.
Managing a rank's required documents
Click any rank row, or its Edit documents action (View documents without edit rights), to open Required Documents — <Rank>. See Vessel Documents and Crew Certificate Requirements in this section for how to add requirements and alternative documents per category.
When a rank cannot be deleted
Delete is disabled while the rank is in use. The tooltip lists where, for example Used in: crew member assignments, departments. Remove from all usages first. A rank is in use when it is:
- the rank of a current crew member on this yacht (crew member assignments),
- included in one of the yacht's departments (departments),
- named in a crew document requirement (certificate requirements), or
- listed as an eligible rank on the Safe Manning sub-tab (safe manning).
Remove it from those places first, then delete it.
Required action policies do not block deleting a rank. A policy that names a deleted rank keeps showing it until you edit the policy and remove it.
Departments
The Departments sub-tab shows one card per department, with its name and number of ranks. Click a card, or its Edit button, to open it. Without edit rights the department opens read-only.
Add New Department and the edit window use the same form: a required Department Name and a checklist of Ranks (Captain plus every rank on the yacht), with a Search ranks... box for long lists. You must tick at least one rank, then click Add (or Save when editing).
A required action policy that targets a department covers the department's ranks as they are when forms or documents are checked, so changing the department's ranks changes who the policy covers.
When a department cannot be deleted
Delete is disabled, with a tooltip explaining why, when the department is:
- Used in required action policies: remove it from those policies under Controlled Documents first.
- Assigned to equipment: remove it from that equipment under Maintenance first.
- Assigned to tasks or task schedules: remove it from those tasks or schedules under Tasks or Maintenance first.
Deleting a department does not remove its ranks. They stay on the Ranks sub-tab and on the crew members who hold them.