Vessel Settings
The per-yacht configuration page behind the gear icon, who can open it, and why its tab list differs from yacht to yacht.
- Management
- Captain & crew
Vessel Settings is the configuration page for one yacht. It holds the yacht particulars, the ranks and departments its crew are organised into, its Safe Manning and Work/Rest settings, which documents and forms it requires, its inventory and budget categories, its connectors and its licence.
Finding it
Open a yacht, then click the gear button in the top-right of the header. On a phone the gear button moves into the menu drawer: open the menu and find it in the row at the bottom. Right after you add a yacht, the confirmation also offers Go to Vessel Settings.
The page is titled Vessel Settings. Its tabs run down the left-hand side (above the content on smaller screens), and it always opens on General.
The gear button only appears while you are inside a yacht, and only if you hold the Vessel Settings → View permission. Owners never see it. See Who Can Open and Change Vessel Settings for the details.
The tabs
Not every yacht shows the same list. Most tabs and sub-tabs appear only when the yacht's licence includes the matching module, and two more depend on who you are:
| Tab | Sub-tabs | Shown when |
|---|---|---|
| General | — | Always |
| Crew | Ranks, Departments, Certificate Categories, plus Safe Manning (Safe Manning) and Work/Rest (Work/Rest hours) when licensed | Always |
| Vessel Documents | — | The licence includes Vessel's Documents, Vessel's Certificates or ISM |
| Controlled Documents | Forms, Documents | The licence includes ISM |
| Inventory | — | The licence includes Inventory |
| Finance | — | The licence includes Finance |
| Tasks | — | The licence includes Tasks or Maintenance, and the yacht is not run by the on-board app |
| Connectors | — | The licence includes Maintenance |
| Subscription | — | You are a Management Admin, Management User or Management Viewer (web only) |
| On-board app | — | You are a System Admin |
Each yacht has its own licence, so two yachts in the same fleet can show different tabs. If a colleague describes a tab or sub-tab you cannot see, the usual reason is the yacht's licence, not your permissions. The licence is named on the Subscription tab, and its tier (Lite, Standard, Plus or Custom) is shown as a badge on the yacht's photo on General.
From the moment the on-board Nauticare app starts being installed on a yacht until it has been fully removed, the Tasks tab disappears completely, because its only setting cannot take effect while task data is kept on board. Connectors and Inventory stay visible but become read-only.
What a new yacht starts with
When a yacht is added, the optional Apply a vessel profile choice (offered once the company has at least one profile under Database → Vessel Profiles) sets its starting ranks, Safe Manning capacities, required vessel documents, controlled documents and form templates, with their required action policies. Each starting rank also brings its default required crew documents. If a profile's vessel document belongs to a category the yacht does not have, that category is created.
The copy happens once. Later changes to the vessel profile do not reach yachts already created from it, and from then on you change these settings here. A yacht added without a vessel profile starts with no custom ranks, no Safe Manning capacities, and no required vessel documents, controlled documents or form templates.
Every new yacht, with or without a vessel profile, gets a starting set of vessel document, crew certificate, inventory and budget categories, which you can then adjust on the matching tabs.
Where each tab is documented
This section covers General, Crew (Ranks, Departments, Certificate Categories, Safe Manning and Work/Rest), Vessel Documents, Controlled Documents (Forms, Documents and their required action policies), Connectors and Subscription. Other sections cover the features behind these tabs in full:
- Safe Manning live compliance: see Crew → Safe Manning in the Crew section.
- Vessel Documents: see Documents and Certificates.
- Crew Documents and Certificates: see Crew and Certificates.
- Controlled Documents and Forms: see SMS, Operations and Crew.
- Inventory: see Inventory.
- Finance: see Finance.
- Tasks: see Tasks.
- On-board app: see On-board App.
The company-wide lists these tabs draw on (crew ranks, vessel and crew documents, controlled documents, form templates, vessel profiles) are kept under Database.
Articles in Vessel Settings
- ConnectorsConnecting the Marine Insights data provider and mapping its incoming data points onto the yacht's maintenance components.
- Form Templates and Controlled DocumentsAssigning company form templates and controlled documents to a yacht under Controlled Documents, and opening their required action policies.
- GeneralThe yacht particulars (identity, technical details, classification, photo and logo), their change history, and archiving the yacht.
- Ranks and DepartmentsSetting up the yacht's crew ranks, their required documents, and departments under Crew settings, including when a rank or department cannot be deleted.
- Required Action PoliciesThe rules that make an assigned form template or controlled document compulsory on a yacht — who must complete or read it, how often, and when it shows as missing.
- Safe ManningSetting the yacht's Minimum Safe Manning requirements by capacity, rank and certificate, or importing them with AI from a Safe Manning Certificate.
- SubscriptionThe licence this yacht is on, its price, and how a Management Admin moves the yacht to another licence.
- The Remaining TabsWhat the Controlled Documents, Inventory, Finance, Tasks and On-board app tabs are for, and which section covers each in full.
- Vessel Documents and Crew Certificate RequirementsHow to configure the yacht's required vessel documents and categories, crew certificate categories, and per-rank required crew documents.
- Who Can Open and Change Vessel SettingsThe permission that puts the gear icon on screen, the one that unlocks editing, and the actions restricted to particular roles.
- Work/RestChoosing whether crew explain additional work hours in free text or by picking from a list of reasons you define.