Vessel Settings → Crew → Safe Manning defines the capacities required by the yacht's Minimum Safe Manning Document: how many people each capacity needs, which ranks can fill it, and which certificates they must hold. The sub-tab appears on yachts whose licence includes Safe Manning.
Adding, editing, importing and saving capacities needs the Vessel Settings → Edit permission. Everyone else with Vessel Settings → View sees the table read-only.
For the live compliance view that checks the crew currently on board against these rules, see Crew → Safe Manning in the Crew section.
The capacities table
The table lists each requirement with Capacity, Persons, Eligible ranks, Required certificates (or None) and Actions. Up to 50 capacities can be added on a yacht.
A new yacht starts with the Safe Manning capacities of the vessel profile chosen when it was added (see Database → Vessel Profiles).
Nothing you add, edit, delete or import on this sub-tab is stored until you click Save at the bottom of the tab. If you switch sub-tabs, change tabs or leave the page with unsaved changes, Nauticare prompts you to save or discard them first. Removing every row and clicking Save clears the yacht's Safe Manning requirements.
Adding or editing a capacity
Click Add capacity, or click an existing row or its Edit action, to open the capacity window:
- Capacity (required, up to 100 characters): the capacity name as shown on the certificate, for example Master or OOW.
- Persons required: a whole number from 1 to 20.
- Eligible ranks (required): one or more ranks from this yacht (including Captain) that can fill the capacity.
- Required certificates: click Add requirement to add a certificate requirement (up to 20
requirements per capacity). In each requirement box, choose a certificate from Database → Crew
Documents or type a custom name (up to 200 characters).
- When a person must hold several certificates at once, add separate requirements — they are joined by and (Requirement 1 and Requirement 2).
- When the Safe Manning Document accepts alternatives (for example II/2 or Master (Y) <3000GT), add those alternatives inside the same requirement (up to 10 alternatives per requirement). Holding any one of them satisfies that requirement.
- If you leave Required certificates empty, anyone holding an eligible rank can fill the capacity.
Click Add (or Done when editing) to place the row in the table, then click Save on the sub-tab.
A rank named in Eligible ranks cannot be deleted under Vessel Settings → Crew → Ranks while it is used here (Used in: safe manning).
Importing from a Safe Manning Certificate with AI
Instead of typing capacities by hand, click Import from certificate and upload the yacht's
Minimum Safe Manning Document as a .pdf, .png, .jpg or .jpeg file.
While Nauticare reads the document (Reading the safe manning certificate), the table is dimmed. The AI extracts each capacity and person count, matches eligible ranks against the ranks already on this yacht (plus Captain), and matches certificate names against Database → Crew Documents.
Things to know when importing:
- Add the yacht's ranks under Vessel Settings → Crew → Ranks before importing. Any capacity on the certificate that cannot be matched to at least one rank on the yacht is skipped.
- A successful import replaces the rows currently in the editor, but does not save them automatically.
- An Imported by AI — review before saving notice explains any assumptions the AI made while mapping ranks or certificates.
- If the certificate names a qualification that is not in your Database → Crew Documents catalogue yet, it is still placed on the row and listed below the table under Not in your certificate list yet: ... so you can review or rename it.
- Review the rows, adjust any ranks or certificates as needed, and click Save.