How you remove somebody depends on which kind of access they hold. Management users are removed from the Users page; crew members are archived on the yacht they serve.
Removing a management user
Only a Management Admin can do this.
- Open Users from the sidebar.
- Click Remove on the person's row.
- Confirm in the dialog that appears.
They lose access to the company account immediately and disappear from the Users page.
You cannot remove yourself this way — your own row never offers Remove. To take yourself out of the company, use Leave Company on your Account page instead.
Removing a pending invitation
If the invitation has not been accepted yet, the same Remove action cancels it. The dialog confirms that you are removing the invitation rather than a person, and the invitation can no longer be accepted.
Archiving a crew member who leaves
Crew are not removed, they are archived — which keeps their service record.
- Open the yacht and go to Crew → Crew Members.
- Click Archive on the crew member — on their row in the table view, or the archive icon on their card — or open their page and use the red button at the top right of the header.
- Fill in the End service date. It defaults to today and cannot be earlier than their start of service.
- Optionally add a Comment — for example the reason they left.
- Click Yes, Archive them.
The dialog states plainly what happens: the user will be removed from this vessel, but their data will be kept.
You need the Archive permission on that yacht to do this. Management Admins, Management Users and Captains have it automatically.
Finding archived crew again
On the Crew Members page, use the archive button at the top right to switch the list to Archived Crew Members. Opening one shows the record captured at the moment they were archived — their details, service dates, comment, and copies of their documents, certificates, medical information, private documents, financial information and completed crew forms.
Viewing and deleting archived crew records are each controlled by their own permission on the yacht.
What happens to their records
- Nothing you have already recorded disappears. Work they logged, forms they completed, tasks they handled and documents attached to the vessel all remain where they were.
- Their own account survives. Removing someone from the company, or archiving them from a yacht, does not delete their Nauticare account. They keep their personal details, certificates and documents and can still sign in — they simply have nothing to open until they are invited somewhere.
- They can be invited back. Nothing about a removal is permanent. Invite the same email address again and they join afresh; they will need to accept the new invitation.
- Archived crew records are separate. The snapshot taken at archiving is a copy, kept with the vessel. Deleting an archived record does not touch the person's own account.
Leaving a company yourself
If you want to take yourself out of a company, open your Account page from the avatar in the top bar, go to the Security and Privacy tab and use Leave Company. The confirmation explains that you will need to be invited again to come back, and that you keep access to your own data.
One case is blocked: if you are the company's last remaining Management Admin and the company still has an active subscription, you cannot leave. Cancel the subscription first, or promote somebody else to Management Admin.