Inventory raises two kinds of warning: stock that has run low, and items that are expiring or already expired. They show up in four places, always scoped to the categories you have permission to view.
In the item lists
The Low/Expiring and Expired tabs above any inventory list are the working view:
- Low/Expiring contains items whose quantity has dropped strictly below their minimum level
(
quantity < minLevel), together with items whose expiration date falls within the next seven days (from today through seven days ahead). - Expired contains items whose expiration date has already passed (before today).
Both tabs ignore archived items, and both count only within the category or subcategory folder you are currently viewing — open Inventory → Overview (with All items selected) for every category you can view across the vessel.
On the vessel dashboard
The dashboard's at-a-glance alerts include two Inventory rows:
- Expiring or Low Stock
- Expired Items
Each shows a count across the categories you can view and opens the inventory overview already filtered to the matching tab. The rows only appear for users who hold the Inventory View permission on a vessel with the Inventory module.
Notifications
Three inventory notifications can reach you, and each can be turned on or off per channel in your notification settings under the Inventory group:
- Low stock — When inventory drops below the minimum quantity. Checked whenever an item's
quantity or minimum level changes (through editing, restocking, or completing a task). It
fires once when the item's quantity is at or below its minimum level (
quantity <= minLevel), will not repeat while the item stays at or below the minimum, and re-arms once the quantity rises back above the minimum. An item with no minimum level never triggers it. - Expiring soon — Before an inventory item expires. A nightly check at 04:00 flags every non-archived item whose expiration date falls within the next 14 days. Each item is announced once for a given expiration date; changing the date lets it announce again.
- Expired — After an inventory item expires. The same nightly check flags non-archived items whose expiration date has passed.
Notifications for an item are sent only to crew who hold the Inventory View permission for that item's category. Each notification links to the inventory overview filtered to the relevant tab.
On the calendar
Any item with an expiration date also appears on the vessel calendar on that date, titled Expires: "item name". Opening the calendar entry shows Expires with the date and how many days are left or overdue, along with Part Number, Internal Part Number, Model, Location, Category and Manufacturer, and a link card that opens the item in the inventory list. The link is enabled for users who hold the Inventory Edit permission, for items that are not archived, and not on a yacht whose inventory is managed in the on-board app.