Items you no longer carry are archived rather than deleted, so their history is kept. Deletion is a separate, permanent step that is only possible once an item is archived.
Archiving
In the table, use the Archive action on the row; on a card, use the Archive button. A confirmation window asks Archive "item name"? and you confirm with Yes, Archive it!. You can also ask the AI assistant to archive an item and confirm the proposal card it shows.
Once archived, an item:
- disappears from the active lists, the status tabs and the active item counts,
- can no longer be edited or restocked,
- is no longer counted by the low-stock and expiry warnings,
- can no longer be consumed by a task.
Archiving requires the Inventory Edit permission for the item's category.
Viewing and restoring archived items
The archive button on the right of the action row, with the tooltip Show archived, switches the list to the archived items for the current view. While you are there the Add New, Import, folder cards and status tabs are hidden. Press the archive button again to return to the active list.
To bring an item back, use Restore on the row or card (or confirm a restore proposal from the AI assistant). Restoration requires the Inventory Edit permission for that category and returns the item to the active list with its quantity, levels and history intact.
Deleting
Delete is only offered on archived items, and only to users who hold the Inventory Delete permission for that item's category. A confirmation window asks you to confirm with Yes, Delete it!.
Deleting is permanent: the item, its image and its history are removed. An item that is not archived cannot be deleted — archive it first.
If you only want the item out of the way, archiving is the safer choice; deletion is mainly for entries created in error or for clearing out a subcategory or category you want to remove.
Vessels running the on-board app
On a yacht whose inventory is managed aboard, the cloud shows no Archive, Restore or Delete controls. You can still switch to the archived view to read what is there, but the changes themselves are made in the on-board app.