Clicking an item — a card, a table row, or the View Details action in the table — opens its detail window. An inventory item linked in a Messaging conversation or opened from a calendar expiry entry opens the same window.
What it shows
At the top: the item's photo, its name, a red Critical chip if it is marked critical, and four figures — QUANTITY, MIN LVL., MAX LVL. and PRICE. Where a minimum and a higher maximum are both set, the quantity is drawn as a coloured bar showing where the current stock sits between them.
Below that, the remaining details: DESCRIPTION, PURCHASE DETAILS, NOTES, LOCATION,
MODEL, CATEGORY, SUBCATEGORY (shown as the full folder path, such as Engine room / Filters), EXPIRATION DATE, PART NUMBER, INTERNAL PART NUMBER, MANUFACTURER, SUPPLIER
and BARCODE. In the Uniforms category (or on any item carrying uniform details), it also
shows SIZE, GENDER and COLOR. Anything not filled in shows a dash.
Close shuts the window.
Editing
Choose Edit to switch the window into the inventory form. The button appears only if you hold the Inventory Edit permission for the item's category and the item is not archived — archived items cannot be edited until they are restored. On a yacht running the on-board app the cloud shows the item read-only and no Edit button appears.
Save with Save, or leave with Back. If you have unsaved changes, you are asked what to do with them before the form closes. You can also jump straight into editing from the table using the Edit action on the row, or ask the AI assistant to propose an edit and confirm the card it presents.
History
The bottom of the detail window is a timeline of everything that has happened to the item:
- Inventory item created — includes Created from expense "..." when the item was created from a purchase receipt in Finance.
- Inventory item edited — lists which fields changed and what they changed from and to.
- Restocked — recorded when stock was added from an expense receipt, showing the quantity added, the source expense, and the previous and new totals.
- Used in Task — recorded when the item was consumed while completing a task, showing the quantity used, the task name, and the previous and new totals.
- Inventory item archived
- Inventory item restored
Each entry records who made the change and when, so you can always trace how an item's quantity and details reached their current state.