Inventory

The Inventory area is the record of what is physically kept aboard: spare parts, uniforms, safety equipment, consumables and anything else worth counting. Each entry is an inventory item with a quantity, and optionally a subcategory folder, a location, a minimum and maximum level, an expiration date and supplier details.

Open it from the vessel sidebar under Inventory. The section is only visible when the vessel's plan includes the Inventory module and you hold the Inventory View permission for at least one category.

How the section is organised

Under Inventory the sidebar lists:

• Overview — items across every category you have permission to view.
• One entry per inventory category you can view. Categories are set up per vessel, so the list you see depends on your yacht and your permissions.

Each sidebar entry shows how many active items it currently holds. Selecting one opens the item list for that category, along with its subcategory folder tree; the page header reads Inventory followed by the selected category or subcategory name, or Overview when viewing all categories.

What you can do here

• Browse, search and filter items across the vessel, within a category, or inside up to three levels of subcategory folders.
• Add items one at a time, import a category from an Excel spreadsheet, or restock and create items directly from an expense receipt.
• Record a new count or adjust a quantity by editing the item (or by confirming an edit proposed by the AI assistant).
• Watch for items that have fallen below their minimum level or are close to expiring.
• Archive items that are no longer carried, and permanently delete archived ones.

Ordering, invoices and budgets belong to the Finance area, though an inventory item can carry a unit price and currency for reference, and adding an expense in Finance can offer to restock or create matching inventory items.

The AI assistant can also search inventory, answer stock questions — what is running low, what has expired, where something is stowed — and propose item edits or archiving for users with the matching category permissions; see the AI Assistant section.

Vessels running the on-board app

If your yacht runs the Nauticare on-board app, the vessel is the source of truth for inventory. In that case the cloud shows the inventory read-only — the Add New, Add subcategory, Edit, Archive, Restore, Delete and Import controls are hidden, and changes are made in the on-board app instead. See the On-board App section for what that arrangement means.