There are two families of role: company roles, which apply across the whole fleet, and yacht roles, which apply to one vessel. A person holds one or the other, never both at once.
Company roles
Set on the Users page in the main sidebar, from the Role field.
| Role | Access |
|---|---|
| Management Admin | Everything, on every yacht. Can also invite users, change roles and remove people. |
| Management User | Same reach across the fleet. Can invite Management Users and Management Viewers, but cannot change roles or remove anyone. |
| Management Viewer | Opens the same pages everywhere; every action that would change something is unavailable. |
Company roles do not use the per-yacht permission checkboxes. Whichever yacht a management user opens from Fleet → All, they work on it with a captain's access — or a Viewer's, in the case of a Management Viewer.
Yacht roles
Set when a person is added to a vessel, under Crew → Crew Members → Add, from the Role picker in the Invite a new crew member dialog. The picker offers Captain, Viewer, and one entry per crew rank defined for that vessel.
- Captain — every permission on that yacht. Nothing to tick.
- Viewer — every view permission on that yacht, and no way to change anything.
- A crew rank — the rank name is what shows in the Role column of the crew list, and the person's access is exactly the ticks on their Permissions tab. Ranks are defined per vessel under Vessel Settings → Crew (in the Ranks and Departments tabs), from the company list under Database → Crew Ranks.
A rank is more than a label: rank is what several other features scope by. Permissions over another crew member's work/rest hours and leave requests are granted rank by rank, and required crew documents are set per rank.
Owner
An Owner is the owner of a yacht, invited from the Owners page on that vessel. An owner is deliberately neither a company role nor a yacht role, holds no permission list, and sees a small app of their own. See "The owner's access".
What the labels mean elsewhere
The same names appear throughout the app — in the Role column of the crew list and on a member's header. A crew member who has a rank is shown by their rank name rather than by the word "Crew". Somebody who is crew with no rank yet shows as Crew, and the Role picker on their Personal Details offers Unassigned as the option matching that state.