The permission list applies to one person on the yacht they serve on, and only to crew members. Captains, Viewers and management users never consult it.
Where it lives
Open the yacht, go to Crew → Crew Members, click the person, and select the Permissions tab on their Member Details page. Adjust the ticks and press Save.
The tab only appears if you are allowed to manage permissions yourself, and only on a crew member's record — a Captain's or a Viewer's page has no such tab, because there is nothing to tick.
The same list appears in the Invite a new crew member dialog, so permissions can be set at the moment somebody is added rather than afterwards.
How the list is organised
Permissions are grouped by area of the app, each group collapsible. Inside a group you either get the individual actions straight away, or a further level of sub-groups.
- The actions are typically View, Edit and Delete, with Complete on tasks and Close form and Edit closed forms on forms.
- View is what puts the area in the vessel sidebar. Without it, the rest of the group's ticks are inert, because the pages they govern cannot be reached.
- Some groups are split per category — one sub-group per document, certificate, SMS, form or inventory category your company or vessel has set up — so access can be granted to one kind of paperwork or stock and not another. Which categories appear differs from company to company, and on a vessel only the categories actually in use there are offered.
- Permissions named Other Crew's … govern colleagues' records. Work/rest hours and leave requests are broken down one row per rank, so a head of department can be given oversight of their own department only.
Three controls sit above the list: Expand all opens every group, Select All on a group or sub-group ticks everything in it that you are allowed to grant, and Clear all empties the whole list.
Groups only appear if the yacht has the area
A group is dropped from the list entirely when the corresponding area is not part of the yacht's plan. If you are looking for a group and it is not there, the yacht does not have that area — see "Modules and permissions".
Defaults from the rank
Each crew rank can carry a set of default permissions, maintained under Database → Crew Ranks in the rank's Default Permissions section. Picking a rank in the invite dialog fills the list in from those defaults, so most invitations need no adjustment. As soon as you change a tick by hand, the list stops following the rank.
Changing a rank's defaults later does not rewrite the permissions of people already invited.
You cannot grant what you do not hold
Management users and captains can tick anything. A crew member who has been given Manage permissions works within their own access: any permission they do not hold themselves is shown but cannot be ticked, and they cannot take away a permission they do not hold either. The attempt is refused rather than silently ignored.
When a change takes effect
A saved permission change reaches the person straight away if they are signed in and working on that yacht — their sidebar, pages and buttons update without a reload. If the change removes the page they are currently on, they are taken back to the vessel Dashboard. Someone who is not in the app at that moment simply sees the new permissions the next time they open it.
A change of role — for example from a crew rank to Viewer — is not pushed in the same way. It shows once the person refreshes the page or comes back to the app from another tab or window.
On a yacht managed by the on-board app, changes made in the cloud reach the on-board app with its next sync; from then on they apply on board in the same way.
The change history
Under the permission list is a history of every previous change to this person's permissions — who made it, when, and which entries were added or removed. It is kept for the record, so a question about when somebody gained access has an answer.
When permissions stop mattering
Once a yacht is running the on-board Nauticare app — and while it is being set up or wound down — the Maintenance, Tasks and Inventory data in the cloud is shown but not editable, whatever the ticks say. Those edits are made on board and sync back. Viewing, filtering and exporting continue to work normally.