An owner's account carries a Passport and Visa tab, and a passport is the one document Nauticare asks an owner for. The reason is practical: when the management company marks you as aboard, you are included in the onboard list the yacht exports as a PDF — a standard arrival and departure form, of the kind port and immigration authorities ask for. Your passport number, issuing country and expiry date print there, alongside the nationality, date and place of birth and gender from your Personal Details. Anything you have not filled in stays blank on that form.
The red count
Until at least one passport is recorded, the Passport and Visa tab shows a red 1, and the Passports table shows a single row marked Missing in red. Adding a passport clears both.
Unlike crew, an owner has no certificate requirements to satisfy — the passport is the only thing this tab alerts on.
Adding a passport
Open Account → Passport and Visa and press Add next to the Passports heading (or the Add button on the "Missing" row). In the Upload Document dialog, either:
- Upload and extract using AI — Nauticare reads the details from your scan or photo and fills in the form for you to check, or
- Upload without extraction — you fill in the details yourself.
Review the fields and press Save and Finish.
The Visas section below works the same way with its own Add button. Visas are optional; nothing alerts on them.
Managing what is there
Each row shows the country, document number, document date and expiry date, with Download to fetch the file, a pencil button to edit the details, and Archive to retire a document you have replaced. The archive button at the right of each section header switches between current and archived documents; an archived row can be restored with Restore or removed with Delete.
An expiry date is shown as a coloured chip that warns as the date approaches and turns red once it has passed. The All / Expiring / Expired tabs filter the list.
With several passports on file, Set as Default marks the one to use, and it carries a Default chip. The default passport is the one printed on the onboard list; without a default, the first one on file is used.
An owner has no vessel pages to open, so there is no View Details action on a document row — everything is on the row itself.