If you work in the office and one of your yachts has the on-board app installed, most of your day does not change. Three areas do.
Maintenance, Tasks and Inventory become read-only
For a vessel-managed yacht, the cloud app still shows Maintenance, Tasks and Inventory but hides the buttons that would change them, whatever your permissions say. The yacht owns that data now, and it is edited aboard.
Everything on those pages that is not an edit still works: opening them, filtering, searching, opening a component or a task to read it, and exporting.
The same applies to the matching settings. In Vessel Settings, the Inventory and Connectors tabs show a Managed on board notice and are read-only. The Tasks tab is hidden entirely, because its only setting cannot apply to a vessel-managed yacht.
Everything else is unaffected
Crew records, documents, certificates, the calendar, finance, forms and the company-level pages are all still edited in the cloud exactly as before. The changes go down to the yacht on its next sync. The read-only rule covers only the three areas the yacht owns. It is not a general freeze on the yacht.
The vessel status pill
Every page of a vessel-managed yacht shows a status pill telling you how that yacht is syncing, with Last contact underneath (for example Last contact 3h ago):
- Vessel is online and in sync.
- Receiving 6 changes from vessel…: work done aboard has arrived and is being applied.
- Vessel offline. Changes will sync when it reconnects.: the normal state at sea. If the cloud has changes queued for the yacht, it reads Vessel offline. 4 changes waiting to send.
- Waiting for first contact from vessel…
- On-board app needs an update — 3 changes waiting.: the yacht's on-board app needs an update before it can apply some newer cloud changes; they stay queued until then.
- 6 changes from vessel need admin attention.: see Sync Errors.
- 2 changes couldn't be applied on board — replay them in the on-board app.: cloud updates that failed to apply on the yacht.
- Vessel offline for over 30 days — check with crew.
- Vessel sync status unavailable.: the cloud could not load the yacht's sync status.
The yacht counts as offline once the cloud has not heard from it for a couple of minutes.
When data arrives
Nothing arrives instantly. A yacht at sea can be offline for days or weeks. As soon as it gets a connection, its queued work flows into the cloud and the cloud's queued changes flow down to it. Until then the cloud shows the yacht as it was at the last sync. If a figure looks out of date, check the pill before assuming the record is wrong.
During install and decommission
While a yacht is being set up with the on-board app, or wound back down, a yellow banner sits above the yacht's pages: On-board app is being installed. or On-board app is being decommissioned., with the last sync time and a note that the cloud is read-only meanwhile. The same three areas are read-only during those periods.