The assistant can explain how the app works, and it can also search your actual records, answer from them, and propose changes to inventory items. It can only do this if two things are true: the conversation was started while you had a yacht open, and you are allowed to see (or edit) the records in question.
Start the conversation from a yacht
The conversation is tied to a yacht when you send its first message. If a yacht was open at that point, you can ask about that yacht's records for the rest of the conversation, even after you move to another page. If no yacht was open, for example on a company page or the fleet list, the conversation can only answer from the help material. If you ask such a conversation about your records, the assistant tells you to start a new chat while viewing the yacht.
Each conversation covers one yacht. To ask about a different yacht, open it and start a new chat.
What it can search
- Tasks and maintenance jobs: it can find them by name, description, job report, component, status, type, priority, responsible rank, due date or the date the work was done. It can count them ("how many open tasks are there?") and open one to see its job report and who it is assigned to. It shows crew by their names.
- Task schedules: the planned and recurring work behind your tasks. This lets it answer both "how often is the oil changed?" and "when was it last done?".
- Components: the yacht's machinery, including where each component sits in the equipment tree, its manufacturer, serial and part numbers, location, running hours and whether it is marked critical.
- Component manuals: it can open a manual attached to a component and answer questions from what the manual says. Mention the component and the topic together, and it finds the right manual.
- Inventory: spare parts, consumables, uniforms and stores, including quantity, stowage location, manufacturer and internal part numbers, uniform details (size, gender and color), items below their minimum stock level, expired items, archived items and the spares linked to a component.
- Calendar: guest trips, yard periods, crew changeovers, drills and other events on the yacht calendar. It looks at upcoming events unless you ask about a specific past period.
- Crew: who is on the crew list, their ranks, who is currently on board, and their service dates. It cannot see contact details or other personal details. You can find those on the crew member's page.
- Crew certificates: licences, passports, visas and training certificates, including their number, sub-type (such as a visa class) and expiry date, which ones have expired or expire soon, and what the file itself says.
- Vessel certificates and documents: searchable by name, number, issuer, survey date or expiry date. It can open a file to answer questions about what it contains.
- SMS documents: published procedures, policies and standing orders assigned to the yacht. It can read one to answer a question such as "what does our SMS say about man overboard?". It cannot open a password-protected document. You have to open that one yourself in Nauticare.
- Yacht particulars: the yacht's name, MMSI, IMO number, official number, call sign, flag, registration type, dimensions, gross tonnage, classification society and build details.
When it does not know where to look, it searches all of these at once and then looks more closely at the most likely matches.
Proposing changes to inventory
When you ask the assistant to update stock or change an inventory item — for example, "we used 2 port generator impellers", "move the lifejacket lights to the safety locker", or "archive the old flare kit" — it does not change the item straight away. Instead, it replies with an action proposal card so you can check the change first:
- What it can propose: editing an item's name, description, quantity, minimum and maximum stock levels, unit, stowage location, manufacturer part number, internal part number, manufacturer, model, supplier, barcode, expiration date, critical flag, notes, unit price, currency, purchase details, category, subcategory, uniform details (size, gender and color) and linked components (in Spares), or archiving and restoring an item. Up to 10 item proposals can appear in a single reply.
- Reviewing the card: each card shows the item's name (and its category and subcategory), a table of Field, Current and New values, and any warnings — such as when archiving removes an item from active stock and alerts, or when changing category clears uniform details.
- Confirming or dismissing: press Confirm to apply the change, or Dismiss to leave the item as it is. Once confirmed, the card shows Applied; if dismissed, it shows Dismissed. You must have that conversation's yacht open to confirm or dismiss a card.
- Up-to-date check: when you press Confirm, Nauticare checks that the item still has the Current values shown on the card. If the item was changed in the meantime, the card shows Not applied and asks you to request a fresh proposal.
The assistant cannot create a new inventory item, change an item's image, or delete an item, and an archived item must be restored before its fields can be edited.
Your permissions apply
Every search and inventory proposal runs with your own access. The assistant cannot see or change anything you could not see or change yourself.
- Captains, Viewers and management roles are not limited by individual view permissions, so the assistant can search all of the areas above for them, as they can in the app. Captains, Management Admins and Management Users can also propose and confirm inventory edits in any category; Viewers can only view.
- Crew only get answers from the areas they have been given permission to view:
- Component and manual questions need Maintenance → Equipments and Components → View.
- Inventory questions need Inventory → View on the relevant category, and inventory edit proposals also need Inventory → Edit on that category (and on the target category when moving an item).
- Calendar questions need Calendar → View.
- Tasks, vessel certificates, vessel documents and SMS documents are filtered in the same way as on the pages for those sections.
- Crew members can always ask about their own certificates. Other crew members' certificates need Other Crew's Passports, Visas and Certificates → View.
If you do not have permission, the assistant says so instead of answering or proposing a change. An empty search result can mean the record does not exist or that you cannot see it. The assistant normally mentions both possibilities instead of saying for certain that there is nothing there.
What it cannot change
Outside of inventory proposals (and Edit mode on Database drafts; see Ask and Edit Modes), the assistant only reads your records. It does not create or complete a task, log component running hours, upload a document, change calendar or crew records, or delete any record. When it has found what you need, make the change yourself on the relevant page.