A form template can contain signature fields — the places where a named person confirms that the work described in the form was actually done.
Signing
A signature field shows your name (and, depending on how the template is set up, today's date) greyed out next to a Sign button. Click Sign and the entry becomes your signature. Signing is part of the submission like any other field, so the submission still has to be saved. When you save, Nauticare opens the Confirm your signature window and asks for your password. Enter your Nauticare account password (the one you use to sign in with your email address, even if you usually sign in with Google) and press Sign and save. The password is asked every time a save adds a signature, so the signature proves it was you. A wrong password shows "Incorrect password.", nothing is saved and your entries stay on the page. Repeated wrong passwords count toward the same account lock as signing in.
If you signed by mistake, clear removes the signature again. Clearing a signature, or saving without adding one, does not ask for a password.
Who may sign
A signature field can restrict who is allowed to sign it. The template can allow any combination of:
- the Captain;
- Management — company office users;
- a particular crew rank;
- the crew member this form was created for.
When the field is not open to you, the Sign button is disabled and hovering over it shows who may sign instead, for example Only Captain or Management can sign this field. The same rule is checked again when the submission is saved, so a signature cannot be added by someone it does not name.
Where a template puts no restriction on a field, anyone working on the submission can sign it.
The Awaiting Signature tab
SMS → Overview (in the Forms section) and each SMS form category page carry an Awaiting Signature tab. It lists the submissions that are still Open and still have an unsigned signature field that is restricted to a particular signer — the paperwork that is waiting on a specific person rather than on whoever happens to pick it up.
Two consequences are worth knowing:
- Unsigned fields that anyone may sign are not tracked here, so a submission with only unrestricted signatures left does not show up.
- Only open submissions are listed, so closing a submission takes it off the tab.
Like the other tabs, it only shows submissions in categories you are allowed to view.