The Missing tab on SMS → Overview (in the Forms section) and on each SMS form category page answers one question: which required safety forms have not been filed when they should have been?
Where the requirement comes from
A form is only ever "missing" because somebody set up a policy for its template. Policies can be managed in Vessel Settings → Form Templates (reach Vessel Settings with the gear icon in the header, drill down to the template assigned to this vessel, and click Manage policies then Add Policy), on the template's Vessels tab in Database → Form Templates, or — for a drill with no schedule yet — by clicking No drill schedule directly in the Drill Matrix. Editing policies needs permission to edit vessel settings. A vessel created from a vessel profile starts with the policies that profile carries, except for templates that were still drafts at that moment — those templates, and their policies, are skipped.
The policy table lists them by:
- Who? — either At least one crew member (a single submission satisfies the whole vessel) or Each crew member (every named person has to file their own). Drill templates always use At least one crew member.
- Ranks / Departments — which people the policy applies to, or All ranks. Choosing a department covers every rank in it.
- Frequency — Once, a Recurring interval in days, weeks, months or years, Yearly in specific month, or (for drill templates) Every N calendar months starting from a First due month.
- Status — Active or Disabled. Disabled policies are ignored.
A template that is archived, or has no published version yet, is not in force, so it never produces missing entries.
How "missing" is decided
Nauticare looks at the latest matching submission and compares it against the policy's frequency:
- Once — missing until the first submission exists.
- Recurring — missing if the latest submission is older than the interval counted back from today.
- Yearly in specific month — nothing is expected before that month arrives; from then on it is missing unless a submission exists in that month of the current year.
- Every N calendar months (drills) — evaluated against the drill's Date performed by calendar month. Once a required month has passed without a drill being performed, the drill appears on the Missing tab as Missing (and as Overdue in the Drill Matrix). On the Drills category page, a drill that is due in the current month can also appear with a yellow Due by … chip.
For an Each crew member policy the check is repeated per person, against the active crew of the vessel who hold one of the policy's ranks, so one row appears for every person who still owes the form.
Reading and clearing the tab
Each row shows the form name, its status chip, and under Required from who it is required from — a named crew member with their rank, or Any crew member with the ranks the policy covers. The Add button opens a new submission of that template; for a per-person row it opens it for that person.
Filing the submission is what clears the row — closing it is not required, because the check looks at when a submission was created (or, for a drill, its Date performed).
For a per-person requirement, use the Add button on the Missing tab rather than the ordinary Add Form Submission button: that is what attaches the submission to the person the policy is asking about.
The count beside the tab counts obligations, not templates: one per missing person for an Each crew member policy, one per policy for an At least one crew member policy.