Archiving retires a yacht from your active fleet without destroying anything. Use it when the vessel leaves your management but you still want its records. This article covers the archiving action itself; the Fleet → Archive page, and the two things you can do to a yacht once it is there, are covered in The Archive — restoring and deleting yachts.
Who can archive
Only a Management Admin. The Archive button is not shown to anyone else, and the request is refused for anyone without a Management Admin account.
How to archive
- Open the yacht from Fleet → All.
- Open Vessel Settings with the gear button in the top bar.
- Stay on the General tab. Archive sits next to Edit, at the top right of the yacht's details.
- A confirmation asks whether you are sure. Choose Yes, Archive it! to go ahead, or No, Go Back! to cancel.
- The confirmation tells you the yacht has been archived and offers a link to the Archive section, which takes you to Fleet → Archive.
The Archive button disappears once a yacht is archived — a yacht can only be archived once.
A yacht can also be archived from Billing: when you set up a subscription, each vessel can be assigned to a plan or set to Archive it, and the vessels marked that way are archived once the payment goes through. The result is the same as archiving by hand. See the Billing section for the subscription setup.
What archiving does
- The yacht leaves Fleet → All and appears on Fleet → Archive, and both counts in the sidebar update.
- It disappears from the company Map and from the yacht filters and pickers elsewhere in the company area, such as those in the company Database.
- It stops counting against its license, freeing that slot so you can add or restore another yacht in its place.
- The yacht's details become read-only: they can no longer be edited, and its license can no longer be changed, while it is archived.
- The on-board app can no longer be installed on it.
- Crew members, captains, viewers and owners can no longer open the yacht. Their assignments are untouched, but the yacht's pages stop loading for them. Management users can still reach the yacht.
- An entry reading Vessel archived is added to the yacht's History log, recording who archived it and when.
What archiving does not do
Archiving deletes nothing. Every record attached to the yacht — its crew list and crew documents, vessel documents and certificates, forms, tasks, calendar entries, inventory, finance records and its whole history log — stays exactly as it was.
Archiving is fully reversible. A Management Admin can restore the yacht from Fleet → Archive with Move to main list, and it comes back with all of its data intact.
The only way to actually destroy a yacht's data is Permanently delete, a separate action offered on the Archive page. See The Archive — restoring and deleting yachts.