A Management Admin or a Management User adds a yacht from Fleet → All using the Add new button on the left of the action row. Management Viewer does not see the button.
The Add new yacht form
The form opens in a modal titled Add new yacht. Required fields are marked with an asterisk:
- License — only shown when your company holds more than one license. Each option shows the license name followed by how many of its yacht slots are already used, such as Standard (2/5). A license that is already full cannot be picked. When your company has just one license the field is hidden and the yacht is assigned to that license automatically.
- Name — required.
- Type — required. Choose Private, Private (limited charter), or Commercial.
- Flag — required. Pick the country from the list.
- LOA — required, length overall in metres (
m), and must be a positive number. - GT — optional gross tonnage, and must be a positive number.
- Total Power — optional total engine power in kilowatts (
kW), and must be a positive number. - Class Society — optional classification society (such as ABS (American Bureau of Shipping), Bureau Veritas, DNV, Lloyd's Register, RINA, Other, or Not classed; defaults to Not set).
- MMSI, IMO, Call Sign, Official No., Builder, Model — all optional.
- Build Year, Last Refit Year — optional, and must be whole positive numbers.
- Add image (or Change image) — the yacht photo used on its card in the fleet list and on its Vessel Settings. After you pick a file, a cropping window opens so you can frame the photo before saving it.
- Logo — an optional logo shown next to the yacht's name. It is saved as you upload it, with no cropping step.
Apply a vessel profile
Below the yacht's details, the form offers Apply a vessel profile — Pre-configure this vessel with crew ranks and required documents from a saved profile. You can adjust anything afterwards. Pick one of your company's profiles, or leave it on No profile. The choice is optional, but it decides what the yacht starts with (see below), and it can only be made here: a profile is copied onto a yacht once, when the yacht is added, and cannot be applied to an existing yacht afterwards.
If the selected profile contains form templates or controlled documents that are still in draft, a yellow warning banner lets you know how many draft items will be skipped unless you publish them first.
The section only appears when your company has at least one vessel profile. Profiles are created and edited in the company Database under Vessel Profiles — see the Database section.
Saving
Click Add to create the yacht, or Cancel to close the form without saving. Fields that fail validation show the reason underneath them.
After the yacht is created
The modal confirms that the yacht has been added to your fleet and offers two buttons:
- Go to Vessel Settings — jumps straight into the new yacht's settings so you can configure it.
- Close — returns you to the fleet list, where the new yacht is now shown.
A brand-new yacht has no crew and no records yet. Nauticare always gives it a starting set of crew-document categories, vessel-document categories, inventory categories and budget categories, plus a default currency.
What else it starts with depends on the vessel profile:
- With a profile — the yacht also gets the profile's crew ranks (with the crew documents each rank requires by default), its safe manning requirements, its required vessel documents, its forms and its controlled documents, with the required action policies set on each form and the reading policies set on each controlled document. A form template or controlled document still in draft is skipped, and its policies with it.
- With No profile — the yacht starts with no crew ranks at all, and no safe manning requirements, required vessel documents, forms or controlled documents. Nauticare has no default ranks, so until you add ranks to the yacht there is no rank to give a crew member.
Everything set up this way belongs to the yacht from then on and can be changed from inside the yacht. Later edits to the profile in the Database do not reach yachts that were already created from it.
When Add new is greyed out
Each of your licenses allows a set number of yachts. Only yachts that are not archived count — archiving a yacht frees its slot again. When the yachts in your fleet fill every slot across all your licenses, Add new is greyed out and hovering it explains why:
- Management Admin — You've reached your vessel limit (N). Go to Billing to increase your limit. Billing is the page opened with the card button in the top bar.
- Management User — You've reached your vessel limit (N). A Management Admin has to raise the limit.
- While your company is in demo mode — The sample vessel is using your vessel limit (N). Exit demo mode to add your own. See The sample vessel and demo mode.
N is the total number of yachts your licenses allow. If only some of your licenses are full, Add new still works — you simply cannot select a full license in the License field. The limit is also checked when you click Add, so a yacht is never added to a license that has no room.