Risk Lists and Permit to Work Types

Company-wide standard libraries for Risk Manager live in the company sidebar under Database (Database → Risk Lists and Database → Permit to Work Types). Both pages require the company to hold an active ISM module licence. Company Admins and Company Users can add, edit, archive and restore entries; Company Viewers have read-only access.

Risk Lists (Database → Risk Lists)

Risk Lists holds the company's standard wording for risk assessments across three tabs:

• Activities — the tasks or operations a risk assessment covers (for example, Working aloft on the mast).
• Hazards — sources of potential harm in an activity (for example, Fall from height).
• Control measures — actions, equipment or procedures that reduce the likelihood or severity of harm (for example, Full-body harness with double lanyard).

On each tab you can:

• Click Add activity, Add hazard or Add control measure to add a new entry (up to 500 characters; each active entry in a list must have unique text, ignoring case).
• Click Edit on a row to update its text, or Archive to remove it from future wizard dropdowns on board.
• Click the archive icon button (Show archived / Hide archived) to view archived items and click Unarchive to restore them.

When officers on board write a risk assessment, they can pick from these active lists or type their own wording. Editing or archiving a list item affects future selections only — signed risk assessments and existing drafts keep the text they already hold.

Permit to Work Types (Database → Permit to Work Types)

Permit to Work Types defines the checklists, validity caps and authorising ranks used when vessels create permits to work. It is divided into two sections: General checklist and Work types.

General checklist and permits with no work type

The General checklist appears on every permit to work, regardless of which work types are chosen. Click Edit (Edit general checklist) to configure:

• Checklist lines — use Add item (up to 500 characters) and Add heading (up to 100 characters) to build up to 80 lines, and reorder them by dragging the handle or using Move up and Move down. The general checklist may be left empty if desired.
• Permits with no work type — rules that apply when crew on board choose None — general checklist only on a permit:
  • Maximum validity — choose No limit (up to 24 hours), 8 hours, 12 hours or 24 hours.
  • Who can authorise — select the crew ranks allowed to authorise a general-only permit. The Captain can always authorise and does not need to be added.

Work types and standard MCA COSWP defaults

Work types are templates for specific kinds of hazardous work. When a company has no work types yet (active or archived), a blue banner offers Add standard work types to seed a ready-made set based on the MCA Code of Safe Working Practices (COSWP), along with a default general checklist if none exists yet:

• Hot work (24 hours)
• Enclosed space entry (8 hours)
• Isolation and energy release (24 hours)
• Electrical work (under 1,000 V) (12 hours)
• Work at height or over the side (12 hours)
• Work on deck in adverse weather (8 hours)
• Gas testing (12 hours)
• Lifting operations (12 hours)

To create or update a work type yourself, click Add work type (or Edit on an existing row):

1. Name — unique name up to 100 characters (for example, Hot work).
2. Maximum validity — select 8 hours, 12 hours or 24 hours (required on specific work types). This caps how long a permit using this work type can run, extensions included.
3. Who can authorise — select the crew ranks from the company's Crew Ranks catalogue that may authorise this work type alongside the Captain. If a chosen rank is later renamed or deleted in Database → Crew Ranks, a warning icon reminds you to reselect or remove it.
4. Checklist — add at least one checklist item (headings alone are not enough, and every heading must have at least one item under it). On each checklist item you can toggle:
   • Required — must be ticked before the permit can be authorised; crew cannot mark it N/A.
   • Ask for a value — crew must enter a value (such as Readings or Certificate no., label up to 60 characters) before they can tick the item.

Use Archive to retire a work type from new permits, and use the archive toggle (Show archived) and Restore to bring an archived work type back into use. Editing or archiving a work type affects new selections only — issued permits and drafts where that work type is already chosen keep the checklist and rules they were created with.