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Risk Assessment Reviews, Revisions and Company Oversight

How the register tracks review dates and statuses, how the vessel records periodic reviews or revisions, and how the office confirms, sends back or withdraws a risk assessment.

  • Management
  • Captain & crew

Once a risk assessment is signed on board, Risk Manager → Risk Assessments tracks its periodic review schedule and company oversight status.

Register glance cards, statuses and filters

At the top of Risk Manager → Risk Assessments, glance cards highlight items needing attention:

  • Overdue — periodic review date has passed.
  • Review due — periodic review is due within 30 days.
  • Changes requested — sent back by the company for revision.
  • Incomplete — draft created on board but never signed.
  • Not yet reviewed by company (shown to company users only) — signed revisions that the office has not yet reviewed.

Clicking a glance card or using the Filter button filters the table by STATUS, OVERALL RISK (Very low, Low, Medium, High, Very high, Not rated) and NEEDS ATTENTION. Each risk assessment displays one primary Status chip in order of precedence: Archived, Changes requested, Under revision, Overdue, Review due, Active, or Incomplete. Use the archive icon button (Show archived / Hide archived) in the action row to switch between active and archived risk assessments.

Periodic review on board

Every signed risk assessment has a Next review date calculated from its Assessment date (or last on-board review date) plus its Review interval (months). When the date is within 30 days it turns yellow (Review due); once past, it turns red (Overdue). Overdue risk assessments are no longer in force for authorising new permits to work.

Crew on board (Captain or Crew with Risk Manager Edit permission) can carry out a periodic review on any signed, non-archived risk assessment:

  1. Open the risk assessment and click Review.
  2. In the Periodic review dialog, check the four suitability points and choose one of the two outcomes:
    • No changes required — optionally enter a Review note (optional) (up to 2,000 characters, such as what was checked and with whom), click Continue, and confirm with your password (Sign review). The current revision stays in force, your review is recorded under Undertaken by → REVIEWED ON BOARD, and the Next review date advances by the review interval from today.
    • Changes required — click Start revision (or Continue draft if a draft is already open) to prepare a new revision.

Revising a risk assessment

To update a signed risk assessment at any time, open it and click Revise (or Continue draft if a draft revision is already in progress):

  • Nauticare creates a new draft revision (for example, Revision 2) pre-filled with the active revision's content and today's date.
  • While the draft is being prepared, the risk assessment's status shows Under revision, and the previous signed revision stays in force until the new draft is signed.
  • Signing the new draft supersedes the previous revision and puts the new revision into force. All current and past revisions remain readable in the Revision history card on the right-hand side.

Company review: Confirm, Send back and Withdraw

Company Admins and Company Users see the Company review panel on the right-hand side of any risk assessment with an active revision. Each action is confirmed with the reviewer's password and recorded with their name, role and date:

  • Confirm review — records that the company has reviewed the active revision and found it acceptable, with an optional Comment (optional) (up to 2,000 characters). The revision stays in force and the vessel's Next review date does not change.
  • Send back (Send back for changes) — requires a Changes required comment (up to 2,000 characters). The risk assessment's status becomes Changes requested, and the Captain and crew with Risk Manager Edit permission are notified with the comment. The current revision stays in force until the vessel signs a new revision.
  • Withdraw (Withdraw risk assessment) — requires a Reason for withdrawal (up to 2,000 characters). If open permits to work rely on the assessment, the dialog warns how many open permits are affected. Withdrawing immediately discards any open draft, archives the risk assessment permanently so it is no longer in force, and notifies the vessel (including the holder and authorising officer of any open permits under it).

Archiving and restoring

When a risk assessment has no open draft, users with Risk Manager Edit permission can click Archive to move it out of the active register (any open permits referencing it are flagged that their risk assessment is no longer in force).

Archived risk assessments can be restored with Unarchive, except when the risk assessment was Withdrawn by the company — a withdrawn risk assessment cannot be unarchived and must be replaced by clicking Duplicate to prepare and sign a new one.