Downloading a PDF
Open any submission and press Download PDF at the bottom right of the page. The file is a rendered copy of the form with the answers as they currently stand — as last saved, so save first if you have just made changes.
The page header carries the vessel's logo (if one is set), the form's name and the Revision Date of the form version the submission was made against. The footer shows that version number (Rev), the initials of whoever approved it (App by) and the words Uncontrolled When Printed. If static text in the form links to a controlled document that is published and assigned to the vessel, the PDF cites that document's published version next to the link text.
You can also download without opening the record: closed submissions show a Download PDF action directly in the list.
Anyone who is allowed to view a submission can download it, including view-only users.
The history log
Below the form, every submission carries a History log. It is a timeline of what has happened to that record. Each entry shows who acted (by their email address), the date and time, and one of:
- Form Submission created
- Form Submission edited
- Form Submission closed
Edits also spell out what changed — a renamed submission, or which field went from which value to which — and signatures are noted with the name of whoever signed, as is a signature being cleared. Up to six entries are shown on the page; if there are more, View the full history log opens the complete timeline.
The log is written by the app and cannot be edited, which is what makes it useful as evidence that a record was completed when it says it was.