What "missing" means
A form is only ever flagged as missing because someone set up a required action policy for it on this vessel. A policy says which form must be filled in, who has to fill it in and how often. Without a policy, a form is simply available — never missing.
The Missing tab appears on each Operations category page and on Operations → Overview, with a red counter showing how many obligations are currently outstanding.
Reading the Missing tab
Each row shows the form's Name, a Status badge reading Missing, and a Required from column that depends on how the policy was written:
- Each crew member — one row per person who still owes the form, showing their name and rank. Only people on the vessel whose rank or department the policy covers are listed; the captain counts under the Captain rank.
- At least one crew member — a single row reading Any crew member, with All ranks or the policy's ranks listed underneath. Any submission of that form on the vessel clears it, whoever creates it.
Press Add in the Actions column to start the submission straight away. Rows raised for a named person create the submission for that person.
How the app decides
The policy's frequency decides when the clock runs out:
- Once — missing until the form has been submitted at least once.
- Recurring, every so many days, weeks, months or years — missing when nothing has been submitted within that period counting back from today.
- Yearly in specific month — becomes due once that month arrives, and is satisfied only by a submission made in that month of the current year.
The check looks at when a submission was created, not whether it has been closed — so raising the form clears the missing entry immediately, and you can finish filling it in afterwards.
For Each crew member policies, a person's obligation is only met by a submission created for them. A submission someone makes through the ordinary Add button is not tied to anyone, so it does not clear a named person's row.
Only forms whose template is currently available to the vessel are assessed. A template that has been withdrawn from the vessel, or that has no published version, is not counted as missing. Policies that have been switched off are ignored.
Clearing a missing entry
Press Add on the row and create the submission. For an Any crew member row you can equally use the category's Add button; for a named person's row, use that row's Add button so the submission is created for them. The row disappears the next time the list refreshes.
Deleting a submission can bring its missing entry back, if it was the one meeting the policy.
Policies themselves are managed in Vessel Settings → Controlled Documents → Forms (or per template under Database → Form Templates); see Making form templates available on a vessel.