Maintenance

Maintenance is where the vessel's machinery lives: the equipment and components installed on board, the running hours those components accumulate, the manuals attached to them, the maintenance schedules derived from all of that, and the task lists that tell the crew what is due now, what is coming, and what has already been done.

Finding it

Open a yacht and use the vessel sidebar. Maintenance appears there only when the Maintenance module is active for the yacht and your permissions include maintenance access — so crew without it never see the section at all.

Expanding Maintenance reveals these pages:

• Overview — the equipment and component tree, in a tree or a table view.
• Manuals — every manual uploaded for the yacht, in one list.
• Component Hours — the readings for components that keep their own hours counter.
• Upcoming Tasks — the schedules behind planned work that has not been raised yet.
• Open Tasks — maintenance tasks that exist and are not yet completed.
• Overdue Tasks — open tasks whose due date has already passed.
• Critical Tasks — open tasks on components flagged as critical. The page itself is headed Critical Component Tasks.
• History — completed maintenance tasks.
• Connector Data — live and historical telemetry readings when Marine Insight is connected in Vessel Settings → Connectors.

Upcoming, Open, Overdue and Critical Tasks carry a count badge in the sidebar; a badge is only drawn when the count is above zero. Those four and History are additionally gated on permission to view maintenance tasks, so a user who may browse the machinery register but not its tasks sees only Overview, Manuals, Component Hours and (when connected) Connector Data.

How the pieces fit together

1. Equipment are folders in a tree. A top-level folder is created with Add System and can hold further equipment folders beneath it.
2. Components are the actual pieces of machinery, filed under an equipment folder. A component may track its own running hours, borrow another component's hours, or track no hours at all. Where a telemetry connector is set up under Vessel Settings → Connectors, those readings can arrive automatically.
3. A component can carry manuals (uploaded files) and task schedules — the rules that say how often a job needs doing, either every so many running hours, or every so many days, weeks, months or years, or both. Schedules live on the component's PMS tab, and Nauticare can propose a set of them by reading an uploaded manual.
4. When a schedule comes due, Nauticare creates a maintenance task from it automatically. The task shows up in Open Tasks and, once its due date passes, also in Overdue Tasks.
5. Completing the task records when it was done, at what running hours, who completed it and what work was carried out, which advances the schedule so the next occurrence is measured from that point.

Unscheduled defects and one-off jobs fit the same model: you can add a One-time task straight onto a component without any schedule behind it. A schedule can also be set to run once — it raises a single task and is then finished.

Retired components and completed tasks that were closed by mistake can be archived so they leave the active lists and counts without losing their history.

The equipment, hours and task lists can be filtered by department, location, manufacturer and tags (the Manuals list has its own search and a filter by component instead). The machinery register can be imported from and exported to a spreadsheet, and maintenance tasks can be exported as PDF reports.

Yachts running the on-board app

On a yacht whose records are kept by the on-board Nauticare app, the cloud shows Maintenance but does not let you change it — the add, edit, archive and delete buttons are simply absent, whatever your permissions say. Viewing, filtering and exporting work as usual, and the automatic raising of tasks from schedules happens aboard rather than in the cloud. See Who Can See and Change Maintenance for which states this applies in, and the On-board App section for why.

What is not here

Costs, quotes, jobs and vendors are handled in Finance. General vessel tasks that are not tied to a component live under Tasks. Spare parts and stock levels live under Inventory, though a component page can show the inventory items linked to it and a task can consume them when it is closed out.