An account in Nauticare is a pot of the vessel's money — a bank account, a cash float, or a department fund. Every expense is charged to exactly one account, and every top-up pays into one, so an account's balance is the running picture of what is left in it.
Open Finance → Accounts. The page lists the vessel's accounts with:
- Name
- Source — Manual, as every account is one you maintain yourself.
- Type
- Current Balance
Charter APA money is kept out of every Finance figure and is managed on the charter itself in the Charters section rather than in an account here.
The search box next to the list filters by name. The count above the table reflects what the search has left visible.
Adding and editing an account
Add New opens the Add account modal. It has two fields, both required:
- Name
- Account type — free text describing the kind of account, for example Bank Account, Cash or Petty Cash. It is whatever wording suits your fleet; there is no fixed list.
Add New and the Edit action on a row need the Edit Accounts permission.
A newly created account starts at a zero balance. There is no field for an opening balance — put the starting money in with a top-up.
The balance of an account
You never type a balance. Nauticare recalculates it from the account's own records: the sum of all its top-ups minus the sum of all its expenses, taking each expense's total in the vessel currency. Adding, editing or deleting an expense or a top-up updates the balance straight away, and moving an expense from one account to another corrects both accounts. Balances are shown in the vessel currency.
Deleting an account
The Delete action needs Delete Accounts. An account that has any top-up or expense against it cannot be deleted; the action is greyed out and explains that the account has transactions. To remove such an account, first delete its top-ups and delete its expenses or move them to another account.
Getting to an account's detail
View Details, or clicking anywhere on the row, opens the account's page, where its balance and every transaction against it are listed. See Account transactions and top-ups.