Finance
The vessel's money — accounts and balances, expenses, budgets, jobs and quotes, and vendors, all in the vessel's own currency.
- Management
- Captain & crew
The Finance area is where a vessel's spending is recorded and watched. It holds the money accounts the yacht draws on, every expense charged against them, the budget the vessel is meant to stay within, the jobs put out to vendors and the quotes that come back, and the vendor list all of that refers to.
Open it from the vessel sidebar under Finance. The group contains:
- Overview — charts and headline figures for a chosen period.
- Accounts — the vessel's money accounts and their current balances.
- Expenses — every expense recorded for the vessel.
- Budgets — the monthly budget per category, for a chosen year.
- Jobs and Quotes — work to be quoted, and the vendor quotes received for it.
- Vendors — the suppliers the vessel buys from.
Everything in Finance is expressed in one vessel currency, set once for the yacht. An expense can be entered in whatever currency it was actually paid in, and is converted to the vessel currency so that balances, budgets and charts all add up on the same scale.
Two things decide whether you see the Finance entry at all. First, the vessel's licence has to include the Finance module — without it the whole group is hidden. Second, you need at least one Finance viewing permission. Finance is gated more tightly than most areas of the app, and it is normal for a crew member to see only part of it — for example the vendor list but not the accounts. The Finance permissions article explains exactly what each permission unlocks.
Company-level billing — what your organisation pays Nauticare for its subscription — is a separate matter and is not part of this area. Charter APA money is also kept completely out of every Finance figure (accounts, expenses, budgets and overview charts) and belongs to the Charters section instead.
Articles in Finance
- Account Transactions and Top-UpsThe account detail page — its running balance, the combined list of top-ups and expenses, and how money is paid into an account.
- BudgetsSetting a monthly budget per category and watching it against what has actually been spent.
- Exporting ExpensesProducing a PDF or XLSX of a period's expenses, optionally as a zip that also carries the invoice files.
- Finance OverviewThe Finance landing page — headline figures, account balances, budget-versus-expense chart and category breakdown for a chosen period.
- Finance PermissionsWhich permission unlocks each Finance page and action, and why the area is often only partly visible to a crew member.
- Finance Settings — Currency and Budget CategoriesSetting the vessel currency every Finance figure is reported in, and maintaining the budget category tree that expenses and budgets use.
- Financial AccountsCreating and editing the vessel's money accounts, how an account's balance is calculated, and when an account cannot be deleted.
- Finding, Verifying and Editing ExpensesThe expense list, its filters and column chooser, what marking an expense Verified means and who may do it, and editing or deleting an expense.
- Jobs and QuotesRaising a job for work to be done, collecting vendor quotes against it, and approving or rejecting them.
- Recording an ExpenseAdding an expense from an invoice — uploading files, letting AI read them, and the fields that make up an expense.
- VendorsThe vessel's list of suppliers, used to tag expenses and quotes, and the rule that protects a vendor already in use.