Any document can carry an Expiration Date, and documents that require periodic endorsements can also carry a Last endorsement date and a Next survey due date. Once either due date is set, Nauticare tracks it for you.
Which date is tracked
Each document is tracked against whichever deadline comes next:
- If Next survey due is set (and is earlier than the expiration date), Nauticare tracks the Next survey due date.
- Otherwise, if Expiration Date is set, Nauticare tracks the Expiration Date.
Next survey due cannot be later than Expiration Date, and when Last endorsement is also filled in, Next survey due must be after Last endorsement. Once a periodic survey is completed, update Last endorsement and move Next survey due to the next survey deadline (or clear it if no further survey falls before expiry).
Expiring, survey due, expired and survey overdue
- A document counts as Expiring (or Survey due when tracked by its next survey date) from the day its reminder window opens up to and including its due date. Both appear under the Expiring tab.
- It counts as Expired (or Survey overdue when tracked by its next survey date) the day after its due date. Both appear under the Expired tab. A document due today is not yet overdue — you have the whole day.
In the document table, the Status column shows a yellow Expiring or Survey due chip while the document is in its reminder window, and a red Expired or Survey overdue chip once the date has passed.
The width of the reminder window is the document's Remind days before value: a document due on the 30th with 14 days set starts showing in Expiring on the 16th. New documents default to 90 days. If the field is left empty, the document has no reminder window in the table — it stays in All until the day after its due date and then moves straight to Expired.
The two states never overlap, so a dated document is in at most one of the Expiring and Expired tabs, never both.
Notifications
Once a day Nauticare checks the vessel's documents and sends a notification when a document crosses into a new state:
- when it enters its reminder window: … is expiring soon (or … survey due when tracked by next survey date), with the due date,
- when the due date has passed: … has expired (or … survey overdue), with the date it fell due.
The daily check falls back to 14 days for a document with no Remind days before value of its own, so such a document is still announced before it falls due even though it never appears in the Expiring tab.
Each notification is sent once per crossing, not repeated daily, and carries an Open document link. If the document is later renewed or endorsed to a new due date and that date is reached, it notifies again.
Notifications go to the vessel's crew and to the company users who manage the vessel, but only to people who are allowed to view the document's category. Archived documents are not included in the sweep. Use the bell in the header to open your notifications.
Alerts on the dashboard
The vessel dashboard's Alerts widget summarises documents under the Vessel Documents category with three entries — Expiring Documents, Expired Documents and Missing Documents. An entry only appears while its count is above zero, and each one is a link that opens Documents → Overview already switched to the matching tab. The counts only include categories you are permitted to see, so two people on the same vessel can legitimately see different numbers.