Nauticare separates taking a document out of daily use from removing it for good. Archiving is the everyday action. Deleting is restricted, and it cannot be undone.
Archiving
You can archive a document in two places:
- From the Archive action on its row in the document list. You are asked to confirm first.
- From the Archive button on the document's own page. This archives the document straight away, without asking.
An archived document:
- disappears from the All, Expiring and Expired tabs, and from the counts in the sidebar and on the dashboard,
- no longer triggers expiry or survey reminders,
- can no longer have its details or attached files edited,
- stays fully readable and downloadable in the archived view.
Archive a document when it has been superseded or is no longer relevant. The record and its history stay intact.
Restoring
Use the archive button in the action row to switch the list to archived documents. Then use the Restore action on the document's row. The document goes back to the active list with its details unchanged, and Nauticare starts tracking its due dates again. Restoring needs edit permission for the document's category.
Deleting
Delete only appears on archived documents, and only if you have delete permission for that category. That means you always archive a document first and then delete it.
Nauticare asks for confirmation, then removes the document and all of its attached files permanently. You cannot undo this or recover the files, so archive instead of deleting if there is any chance the document will be needed again.