Open a charter and select the Guests tab to see and manage the guests booked on that charter. Guest records themselves live in the Guests section (Crew → Guests); a charter links to those records.
What the Guests tab shows
The Guests table lists every guest assigned to the charter:
- Name — with a Lead chip next to the lead charterer and an Archived chip if the guest record has been archived in Crew → Guests.
- Nationality
- Passport number and Passport expiry — shown only if you also hold the Guests → View permission (company users and captains always see them; crew members need Guests → View).
If any guest's passport expires before the charter's disembark date, a warning banner (Passport expires before disembarkation) lists the affected guests at the top of the card and a warning icon appears next to their Passport expiry date.
When the Guests module is enabled on the vessel and you hold Guests → View, Open guest list takes you straight to Crew → Guests.
Adding guests to a charter
If you hold Charters → Edit and the charter is not cancelled, click Add guests to open the Add guests modal:
- Pick one or more existing active guests from the Guests dropdown and click Add. Selecting existing guests requires the Guests → View permission.
- If a person is not yet in the vessel's guest list and you hold Guests → Edit, click Add new guest inside the modal to open Add a new guest, fill in their details and click Add Guest. The new guest record is created on the vessel and automatically selected for the charter.
Lead charterer and removing a guest
On each row of the Guests table, users with Charters → Edit (on a non-cancelled charter) have two actions:
- Set as lead marks that guest as the Lead charterer shown on the charter's Overview tab, on the Charters list, and on the APA statement. Only one guest can be the lead charterer at a time; click Unset lead on the current lead to clear it.
- Remove takes the guest off this charter without deleting their guest record in Crew → Guests. If the removed guest was the lead charterer, the lead charterer is cleared.
If a guest record is permanently deleted in Crew → Guests, Nauticare automatically removes that guest from any charters they were assigned to and records Guest removed in the charter's History.