Charters

A charter in Nauticare is one booking of the yacht: its embark and disembark dates and ports, the guests on board, the charter fee, the expected APA, notes and attached files, and the charter's Advance Provisioning Allowance (APA) ledger.

Open Charters from the vessel sidebar. The sidebar item appears when the Charters module is enabled for the vessel and you hold the Charters → View permission.

Permissions in Charters

Crew permissions under Charters in Settings → Permissions control what each person can see and do:

• Charters → View — opens the Charters list, each charter's Overview and Guests tabs, and charter attachments.
• Charters → Edit — creates and edits charters, manages a charter's guests and lead charterer, uploads and deletes charter attachments, and cancels or reinstates charters.
• Charters → Delete — permanently deletes a charter.
• Charters → APA – view — shows the APA tab on a charter and allows downloading the APA statement and expense receipts. Requires Charters → View.
• Charters → APA – edit — records APA received and adds, edits and deletes APA expenses on an open APA. Requires Charters → APA – view.
• Settle APA and Reopen APA are available only to the captain and to management company users who can make changes (Company Admin and Company User), regardless of crew permissions.

In this section:

• The Charters List, Creating and Editing a Charter — browsing Current, Upcoming, Past and Cancelled charters, creating and editing a charter, overlap warnings, attachments, cancelling, reinstating and deleting.
• Charter Guests — assigning guests to a charter, setting the lead charterer, and passport expiry warnings. Guest records themselves belong to the Guests section (Crew → Guests).
• Charter APA — recording APA received and APA expenses, downloading the APA statement PDF, settling with gratuity, refund or shortfall, and reopening. APA money is kept out of every Finance figure.