Open Certificates in the vessel sidebar. Underneath it you get Overview plus one entry per certificate category, each with a count of the certificates filed in it (archived ones are not counted, and an empty category shows no count).
- Certificates → Overview pools all the certificate categories you can see into one list.
- Picking a category narrows the list to that category. The page title changes to the category name.
Only categories you are allowed to view appear in the sidebar, and the counts follow the same rule.
The status tabs
Above the table sit four tabs, each with its own count:
- All — everything currently in the register that has not been archived.
- Expiring — certificates whose reminder window has opened and whose next deadline (their Next survey due date if set, otherwise their Expiration date) has not passed yet.
- Expired — certificates whose next deadline is in the past, whether the certificate itself has expired or its survey is overdue.
- Missing — required certificates for which nothing matching has been uploaded, or only archived copies.
A certificate due today is not yet Expired — it has until the end of the day, and still shows under Expiring if Remind days before is set. See Expiry Tracking and Reminders for how expiration and survey dates work together.
On a phone the tabs move into the filter sheet opened by the funnel (filter) button.
Searching and filtering
- Search (Name) matches the certificate name, and also its document number and issuer. It is forgiving: part of a word or a small typo still finds the certificate, and when you type several words, certificates matching any of them are listed. Put a minus in front of a word to leave out certificates containing it.
- Filter opens a list of the tags used on this vessel; ticking tags narrows the list to certificates carrying at least one of them. When nothing has been tagged yet it says No tags to filter by. On a wide screen the button shows how many filters are active — each ticked tag plus the search text — for example Filter (2); on smaller screens it is just a funnel icon.
- On a phone the filter opens as a sheet with the tabs, the tags, Reset Filters (clears the tags and the search and goes back to All) and Apply Filters.
The Items counter on the left of the action row reflects the list as currently filtered. The counts on the tabs themselves ignore search and tags. Search and tags do not narrow the Missing tab, which always lists every missing requirement.
The table
Each row shows the certificate's Name (with a note icon if a Note is saved on it), whether it is Required, its Tags, Doc. No., Issuer, Exp. date, Next survey and Status (Expiring, Survey due, Expired or Survey overdue when a deadline is in its reminder window or has passed). The list is sorted by name to start with; Name, Doc. No., Exp. date and Next survey can be sorted by clicking their column headers, and long lists are paged.
The Show or hide columns button in the table footer (above the list on a phone) lets you hide columns you do not need; Name and Exp. date always stay. Your choice is remembered in this browser.
Clicking a row opens the certificate (on a phone, tap the eye icon, View Details, on the
card instead). The row actions are View Details and Download (which downloads a
.zip archive when the certificate holds several files), plus Archive (or Restore
and Delete on an archived certificate) when you have the matching permission for that
category.
The Show archived button on the right of the action row switches the page to the archived certificates; the status tabs and Add New are hidden while you are looking at them. Pressing the button again returns to the current register.