Superseded certificates are archived rather than deleted, so the vessel keeps a record of what it held and when.
Archiving
Archive a certificate from its row in the register or with the Archive button on the certificate page. You need edit rights on the certificate's category. From the row you are asked to confirm with Yes, Archive it!; the button on the certificate page archives straight away, so restore it if you pressed it by mistake.
An archived certificate:
- disappears from the All, Expiring and Expired counts and tabs, and from the sidebar counts;
- is no longer included in the daily expiry and survey check, so it raises no more reminders, and it drops off the calendar;
- can no longer be edited, and its attached files cannot be added to, replaced or removed;
- no longer counts against a required certificate, so if it was the only one filed for that requirement, the requirement shows as missing again.
All attached files are kept and can still be viewed and downloaded. An archived certificate also still counts as content of its category, so the category cannot be deleted in Vessel Settings until its archived certificates are deleted too.
Finding and restoring archived certificates
Press the archive icon (tooltip Show archived) on the certificates page to switch the list to the archived entries. Restore on a row puts the certificate back into the live register straight away, with its dates, reminder window and expiry or survey alerts active again. Press the archive icon again to return to the current register.
Deleting
Delete is only offered on an archived certificate, and only to users with both edit and delete rights on its category. It asks for confirmation with Yes, Delete it!, then removes the certificate and all of its uploaded files permanently — there is no undo, and the entry's history goes with it. Archive instead whenever the certificate is part of the vessel's record.
To remove a single attached file from a live certificate that has more than one file, open the certificate page and use Delete this file in the file gallery instead.
Deleting a required-certificate entry in Vessel Settings is a different thing: it removes the requirement from the list, not any certificate you have uploaded.