A Boat Report PDF has a cover page, an Overview page, and one section for each area ticked when the report was generated. Each section starts with headline figures, then lists every item that needs attention. When an area has nothing outstanding, it shows an all-clear message in green instead of an empty table.
Only the sections and sub-blocks that the person generating the report had access to (by vessel plan and permission) are included. The detailed rules for what makes an item expired, missing or non-compliant belong to each area's own section of the help guide.
Cover
The vessel's name and logo, the report period, Status as of the date and time the report was generated (in UTC), and who generated it.
Overview
Three headline figures — Urgent issues, Warnings and Areas all clear — followed by an Outstanding alerts table listing each alert with its Area, Alert, Severity (Urgent or Warning) and Count, sorted with urgent alerts first.
These counts come from the sections included in the report and use the same rules as the vessel's alerts, plus two period-based figures from Work/rest hours when that section is included: Non-compliant work/rest days in period and Incomplete work/rest days in period. Alerts with a count of zero are left out.
Vessel certificates & documents
Split into Certificates and Documents (according to which modules the vessel has and which categories the generator may view), with headline counts for Expired, Missing required and Expiring soon:
- Expired — items past their expiry date or with an overdue survey (Expired or Survey overdue), with how many days overdue they are.
- Missing required — required certificates or documents that have nothing uploaded against them.
- Expiring — items whose reminder window has been reached (Expires or Survey due), with the days left.
Crew
Depending on the vessel's modules and the generator's crew permissions, this section includes:
- Safe manning — when the vessel has the Safe Manning module and the generator can view crew documents: whether a safe manning list is configured, the number of Safe manning gaps, and an Unfilled positions table showing each position, eligible ranks, required/filled/missing counts, and the closest candidates on board with the certificates they are missing or that have expired.
- Crew documents — missing, expired and expiring required passports and certificates per crew member, judged against what their rank requires.
- Medical certificates — expired and expiring crew medical certificates (included when the generator has permission to view crew medical documents).
- Personal details — crew members with Incomplete profiles, listing the personal or next-of-kin fields they still need to fill in.
- Pending leave — Leave requests awaiting a decision, scoped to the ranks whose leave requests the generator may view.
Work/rest hours
Covers the ranks whose work/rest hours the generator may view:
- Crew summary for the period — for each crew member who logs hours: Days in service, Incomplete days (days in the period up to yesterday whose logged hours do not add up to 24), Non-compliant days and Unsigned months.
- Non-compliant days — every non-compliant day in the period (up to yesterday) with the crew member and the rule broken. A day that is not filled in is counted as incomplete rather than non-compliant.
- Unsigned months — every unsigned month to date, showing whether it is awaiting the Crew signature or Management signature.
Maintenance & tasks
Split into Maintenance and General tasks according to the vessel's modules and the generator's task permissions:
- Maintenance — headline counts for Overdue maintenance, Open on critical equipment, Due in the next 30 days and Maintenance completed in period, followed by tables for Overdue maintenance (with equipment path, days overdue and whether the component is critical), Open tasks on critical equipment, and Upcoming maintenance (next 30 days) (showing either the next due date or Running hours for hours-based schedules).
- General tasks — headline counts for Overdue tasks and Open tasks, and an Overdue tasks table with due date, days overdue, assignees and priority.
Inventory
For the inventory categories the generator may view:
- Expired items — stock items past their expiration date.
- Expiring within 7 days — stock items expiring within the next 7 days.
- Below minimum stock — stock items whose current quantity is below their minimum level, with location, current quantity and minimum.
ISM — forms & required reading
Shown when the vessel has the full ISM module:
- Forms — for the form categories the generator may view (across SMS, Operations and Crew forms): Missing forms (with the form, category, policy and who it is missing for), forms Awaiting signature, and Open forms.
- Required reading — for the controlled document categories whose reading status the generator may view: Unconfirmed reading count and a Not yet confirmed table listing each crew member who has not confirmed a required document (Not read or New revision).