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Nauticare vs spreadsheets
Excel got your yacht this far. Here is what changes when maintenance, crew and costs live in one app that reminds you, checks itself and reports for you.
In short
- Spreadsheets only work when someone remembers to open them. Nauticare sends reminders before tasks and certificates are due.
- There is one version for everyone, with a full history of who did what and when.
- You keep your data: import your existing sheets with our Excel templates, or let the AI build your maintenance plan from your manuals.
| What you get | Nauticare | SpreadsheetsExcel, Google Sheets |
|---|---|---|
| Day to day | ||
| Reminders before tasks and certificates are due | Automatic alerts to the right person, department or role. | Someone has to check the dates. |
| Maintenance triggered by running hours and dates | Tasks come due on their own when the hour counters reach the interval. | Hand-built formulas that break when rows move. |
| Works on a phone in the engine room | Log jobs, photos and stock from iOS, Android or the browser. | Hard to edit on a phone. Files get emailed around. |
| One version everyone works from | One live system for the whole crew and the office. | Copies multiply: PMS_final_v3.xlsx. |
| Full history: who did what, and when | Every action logged, ready for audits and handovers. | No reliable history of changes. |
| Compliance and costs | ||
| Hours of rest that show exactly which rule is broken | Checked as you enter them, with schedule templates. | Formulas, if any, that nobody checks. |
| Receipts scanned, converted and categorised | AI reads every receipt and converts the currency. | Typed in by hand, often weeks later. |
| Owners, managers and reports | ||
| Owner sees only what they need | Owner dashboard: crew on board, finance, location and vessel details. | Share the whole file, or nothing. |
| Branded vessel reports in one click | Your logo, the sections you choose, ready to send. | Copy, paste and format every month. |
| Several vessels in one place | Fleet portal: jump into any vessel in one click. | A folder of files per vessel. |
| Getting started | ||
| Setting up the maintenance plan | AI builds it from your equipment manuals, or import your sheets. | Typed row by row from the manuals. |
| Help when you need it | Support every day by chat, email, phone and WhatsApp. | You are the support. |
Why teams choose Nauticare
All in one
Maintenance, inventory, crew, ISM, documents and finance in one app. One login for crew, captain, manager and owner.
AI that does the admin
It builds your maintenance plan from the manuals, reads invoices and certificates, and acts on your behalf after you approve.
Easy for any crew
Clear screens on phone, tablet and desktop. Crews usually pick it up in a day, on small yachts and superyachts alike.
Support every day
Chat, email, phone or WhatsApp, every day of the week. We can also set everything up for you.
Switching to Nauticare
Step 1
Start the free demo
A sample yacht is already loaded, so you can try every module straight away.
Step 2
Bring your data
Import equipment and inventory from Excel, or upload your manuals and let the AI build the maintenance plan.
Step 3
Go live with your crew
We can do the setup for you, with 1-on-1 video training and support every day.
Frequently asked questions
Can I import my existing Excel maintenance plan?
Yes. Download our maintenance and inventory import templates, paste in your data and upload it. Systems, equipment and components come in with all their details.
Is Nauticare too complicated for a small yacht?
No. Lite (€49 per vessel per month) covers yachts up to 30 m with the essentials, and crews usually pick it up in a day.
How long does the switch take?
Most yachts are up and running within days. Our team can do the setup for you, with 1-on-1 video training.
See it on your own yacht
Start a free 7-day demo with a sample yacht already loaded. No card, no call needed.
No credit card. Leave demo mode and choose a plan whenever you’re ready.